Finance And Administrative Assistant

implementing the overall accounting, reporting, processing payments and financial control systems forthe project.

Qualifications, job requirements and Competencies

• A Bachelor’s degree in B.COM, Accounting & Finance, Business Administration, or its equivalent

• Level II qualification in professional course (CPA, ACCA or CIPS) is an added advantage.

• A minimum of 2 years’ experience in office management and administration

• Knowledge of Sun Systems, Navision or Quick Books Accounting software will be an added

advantage.

• Knowledge of logistical operations is an added advantage.

• Previous experience with online banking platforms especially BEYONIC is an added advantage.

• Excellent customer care and public relations.

• Excellent customer care and interpersonal relations

• Ability to work within a team environment.

• Computer skills including MS Office or equivalent and use of internet or email.

• Excellent skills in work management and prioritizing, verbal and written communication,problem-solving ability, paying attention to detail, accuracy, flexibility, reliability, and teamwork.

• Flexibility to work long hours to that suit program needs.

implementing the overall accounting, reporting, processing payments and financial control systems forthe project.

Qualifications, job requirements and Competencies

• A Bachelor’s degree in B.COM, Accounting & Finance, Business Administration, or its equivalent

• Level II qualification in professional course (CPA, ACCA or CIPS) is an added advantage.

• A minimum of 2 years’ experience in office management and administration

• Knowledge of Sun Systems, Navision or Quick Books Accounting software will be an added

advantage.

• Knowledge of logistical operations is an added advantage.

• Previous experience with online banking platforms especially BEYONIC is an added advantage.

• Excellent customer care and public relations.

• Excellent customer care and interpersonal relations

• Ability to work within a team environment.

• Computer skills including MS Office or equivalent and use of internet or email.

• Excellent skills in work management and prioritizing, verbal and written communication,problem-solving ability, paying attention to detail, accuracy, flexibility, reliability, and teamwork.

• Flexibility to work long hours to that suit program needs.

systems postings bank reconciliations journal entries preparation personal advances balancereports grand summary sheets supporting payment vouchers petty cash journal andsummarized expenditure etc. Ensure expenses are in accordance with U.S. governmentregulations (expenses are reasonable allowable and allocable)

17. Timely preparation and processing of payments by ensuring that all payments are reasonable

allowable allocable to the project. This includes liaising with procurement to ensure that allpayments are adequately supported.

18. Review of Mobile Money payments against Mobile Money Registration forms, Participant

registrations / attendance forms, Approved Activity Request (AAR), Travel Activity Budget and allrelated support documentation from the project implementing teams. Supporting the financeteam in jinja in proper filing, scanning of documents both in hard and soft copy while managingfiling system for record and control of key documents.

19. The finance and administration assistant will be responsible for receiving, reviewing all the staff

claims and accountability before they are submitted to the senior finance officer for approval.20. Ensures that any cases of fraud, deceit, scams, financial discrepancies, or errors are promptlyreported and dealt with accordingly.

21. Provide logistical support and back-up in the planning of meetings and workshops in and around

jinja district.

22. Review of all invoices from the procurement department to ensure they are complete and well

supported before they are submitted to the senior finance officer or the finance manager forfurther processing.

23. The Finance and administrative assistant will be responsible for ensuring all the activity requestfrom the different program teams are fully coded and accurate before they are submitted to thesenior finance officer or the finance manager for approval.

24. The person will work closely with the administrative assistant to ensure that support staff andteam such as cleaners and Security guards are working well to achieve the desired target.

25. Perform work-related errands as requested and assigned by the supervisor.