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Closing: Sep 19, 2022

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Published: Sep 7, 2022 (26 days ago)

Job Requirements

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Job Summary

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Job Purpose:

The Finance Officer works closely with the Finance Manager to ensure effectiveness and efficiency inthe financial management processes including payments, accounting, budget monitoring, reporting, andcompliance with the established accounting policies. He/she must ensure all transactions are accuratelyposted in the system in a timely manner to enable timely reporting
Essential Competencies:

 A bachelor's degree from an accredited university in BBA/B.Com. A Master's degree in

Accounting or MBA is an added advantage.

 MUST have a professional Accounting qualification ACCA or CPA.


 Knowledge and experience in using SUN Accounting & QuickBooks Software is a Must.

 Should have at least five years of relevant work experience.

 Should be experienced with financial regulations and reporting.


 Proficiency in specialised Financial Management software.


 Proficiency in MS Office applications.


 Excellent analytical skills.


 Good interpersonal skills.



Responsibilities
Job Purpose:

The Finance Officer works closely with the Finance Manager to ensure effectiveness and efficiency inthe financial management processes including payments, accounting, budget monitoring, reporting, andcompliance with the established accounting policies. He/she must ensure all transactions are accuratelyposted in the system in a timely manner to enable timely reporting
Essential Competencies:

 A bachelor's degree from an accredited university in BBA/B.Com. A Master's degree in

Accounting or MBA is an added advantage.

 MUST have a professional Accounting qualification ACCA or CPA.


 Knowledge and experience in using SUN Accounting & QuickBooks Software is a Must.

 Should have at least five years of relevant work experience.

 Should be experienced with financial regulations and reporting.


 Proficiency in specialised Financial Management software.


 Proficiency in MS Office applications.


 Excellent analytical skills.


 Good interpersonal skills.



 Closely monitor bank balances to ensure that bank accounts are never overdrawn.

 Process all payments; including petty cash, online payments, transfers, and cheques.


 Properly code all income and expense transactions following the chart of accounts and

respective project budget lines before updating the Sun System accounting software.

 Effectively manage the imprest system; i.e. requisition for petty cash and ensure its safety at all

times, issue payments only after due documentation and approvals, conduct routine cash countcertificates, and prepare petty cash reconciliations/reports.

 Ensure that the statutory deductions, i.e. PAYE, NSSF, LST, and WHT are duly collected and

remitted to the respective authorities well before the set deadlines. Any penalties resulting fromnon-compliance may be borne by the office bearer.

 Ensure that all approved working advances accountabilities are entered into the system within

two days after their approval.

 Prepare bank reconciliation statements for all accounts by the 5th of each month.


 Prepare monthly reconciliation of fuel card accounts and stores and ensure that fuel card

balances tally with the balance sheet balances.

 Receive and crosscheck for completeness (of narration and documentation) all documents (such

as invoices, requisitions, accountabilities etc) that are submitted to the Finance department.

 Ensure that documents are properly coded/labelled and filed in such a way as to facilitate quicktracing and retrieval.

 Ensure proper bookkeeping (cash and bank books), payments and all financial documentation

in line with best practices and professional standards.

 Prepare for external audit by preparing and providing all the relevant information as guided by

the supervisor.

 Support the Finance Manager in the preparation of budget monitoring reports highlighting the

planned/budgeted versus actual (BVA) expenditures; including explanations for significantvariances.

 Support the planning and budgeting processes by generating the required data and conducting

appropriate analysis.

 Support the Finance Manager in the reporting processes by generating the required data and

conducting appropriate analysis.


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