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Published: May 11, 2022 (15 days ago)

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Job Summary

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The Grants Officer will be responsible for assisting the Grants Director with the management of full grant cycle process, including, compliance, quality assurance, data validation, and reviewing grant budgets, and in Compliance with USAID and JCRC policies.

Required Qualifications.

• The Ideal candidate should possess a Bachelors-level education/training or equivalent experience in Finance and Business Management or related technical fields.

• Minimum three (3) years’ experience working on USGfunded projects, PEPFAR funding and reporting, and/or public health programs highly desirable.

• Experience with US Government-funded projects and acquisition and assistance rules and regulations.

• Demonstrated knowledge of granting procedures, from grant start-up, award management, to close out.

• Experience developing contracts and managing an acquisition process to completion.

• Computer literacy required (especially Excel, MSWord and Windows).


Responsibilities

The Grants Officer will be responsible for assisting the Grants Director with the management of full grant cycle process, including, compliance, quality assurance, data validation, and reviewing grant budgets, and in Compliance with USAID and JCRC policies.

Required Qualifications.

• The Ideal candidate should possess a Bachelors-level education/training or equivalent experience in Finance and Business Management or related technical fields.

• Minimum three (3) years’ experience working on USGfunded projects, PEPFAR funding and reporting, and/or public health programs highly desirable.

• Experience with US Government-funded projects and acquisition and assistance rules and regulations.

• Demonstrated knowledge of granting procedures, from grant start-up, award management, to close out.

• Experience developing contracts and managing an acquisition process to completion.

• Computer literacy required (especially Excel, MSWord and Windows).


• Work closely with the Grants Manager to establish
and maintain grants management system• Aid in pre-award activities for Grant/Contractrecipients including review of applications, budgets,pre-award questionnaires, supporting documents, etc.

• Reviewing financial reports and grantee expendituresfor allowability, using financial software to trackexpenditures, and managing funds disbursement tograntees.

• Ensure compliance with applicable USAIDregulations throughout the grant life cycle.

• Assist in the review of Grantee/Contractor workplans, reports, and other deliverables to ensure thatthey meet Grant/Contract award requirements andwork with Grantees/Contractors to improve reportingand performance as needed.

• Assist in identifying issues in grants scopes of workand/or budgets necessitating award modificationsthroughout the life of the grant/contract awards, anddraft necessary modifications, justifications, andother supporting materials
Maintain up to date file management system, ensure all
the required documentation is saved physically andelectronically.

• Participate in visits to sites, and the

Grantee’s/Contractor’s premises and facilities to monitorprogress, performance, and compliance with award terms.

• Develop and utilize other mechanisms and controls to

monitor grantee/contractor performance and verifyservice completion and quality such as conducting spotchecks and verifications in person and via phone/email.

• Conduct analysis of grantee/contractor performance and

service data and records to inform Grants Director and theprogram for possible revisions in future grant/contractcycles.

• Conduct detailed monitoring and analysis of

grantee/contractor performance and update the GrantsDirector of progress, challenges, and any proposedchanges in implementation or monitoring plans.

• Cultivate an excellent and collegial relationship withGrantees/Contractors, local governments, MOH, andother USG Implementing Partner staff.

• Compile data and inputs for quarterly performance

reports, assist in monitoring indicators, and assist withthe development of ad hoc reports.

• Ensure project funds are used strictly in accordance withJCRC, and USG/USAID rules, regulations, and policies.

• Support project start up and closeout activities.


• Prepare draft grant modifications as needed;


• Assist the Grants Director with maintenance of the

Grants Management Database and ensure it is updated;

• Any other duties as may be assigned by the supervisor.


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