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Closing: Nov 11, 2022

This position has expired

Published: Oct 29, 2022 (2 months ago)

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Job Summary

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The position

The Head of Facilities will primarily be involved in the management of all the AKES,U facilities which will include full responsibility for ensuring planned preventative maintenance of all facilities, all buildings are safe and performing adequately, the buildings are clean and proper protocols are being followed, the security of the building is adequate and is being monitored and all systems and staff are in place for all aspects of maintaining the facilities to a very high standard. The FM may also, when required, be involved in the client project management of new construction projects (pre-design planning, design, construction). The person shall perform the role of a Client and primary coordinator between AKES, and external consultants for all construction projects.

Qualifications and Experience:
  • Should posses a Bachelor of Science degrees in Engineering and a Postgraduate Diploma in Construction Project Management (Preferably from reputed college)
  • A minimum of 7 years' relevant work experience.
  • 7+ years’ experience of which 5 years and more should have managed a team and handled multiple projects


Responsibilities

The position

The Head of Facilities will primarily be involved in the management of all the AKES,U facilities which will include full responsibility for ensuring planned preventative maintenance of all facilities, all buildings are safe and performing adequately, the buildings are clean and proper protocols are being followed, the security of the building is adequate and is being monitored and all systems and staff are in place for all aspects of maintaining the facilities to a very high standard. The FM may also, when required, be involved in the client project management of new construction projects (pre-design planning, design, construction). The person shall perform the role of a Client and primary coordinator between AKES, and external consultants for all construction projects.

Qualifications and Experience:
  • Should posses a Bachelor of Science degrees in Engineering and a Postgraduate Diploma in Construction Project Management (Preferably from reputed college)
  • A minimum of 7 years' relevant work experience.
  • 7+ years’ experience of which 5 years and more should have managed a team and handled multiple projects


Primary Responsibilities (facilities maintenance)          
  • Oversee the upkeep and maintenance of all facilities under AKES,U. 
  • Prepare annual, medium and long term facilities planning budget for upkeep and maintenance of the facilities and carry out the small repairs as needed    
  • Oversees all facets of the daily operations of the organizational units, ensuring compliance with the AKES,U and Government policies, and regulations.  
  • Develop or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient and safe operation of all the facilities.           
  • Oversees activities of contractors, vendor personnel, and suppliers; monitors contracts for compliance and controls costs; monitors general expenditures of facilities teams.                       
  • Prepare and present operational reports on a timely basis for the review and guidance from AKES,U management           
  • Develops and maintains emergency/disaster preparedness and recovery plans.               
  • Oversee the security system in place
  • Ensures proper care in the use and maintenance of equipment and supplies; promotes continuous improvement of workplace safety and environmental practices.
Secondary Responsibilities (Major and minor capital projects)
  • Oversee the pre-construction stage of any capital project.
  • Oversee the design stage of any capital project.      
  • Oversee the tendering stage of any capital project.  
  • Oversee the construction stage of any capital project.
  • Coordinate the handover stage of any capital project.
General Responsibilities            
  • Perform the role of the primary coordinator between the facilities teams, school heads and the service providers.          
  • Provide leadership of all facilities teams.
  • Prepare detailed facilities maintenance reports and progress reports for minor and major works.
  • Identify key risks and corresponding mitigation measures in the management of all facilities and projects.              
  • Review, prepare and approve invoices from 3rd party service providers and certify for payment.
  • Ensure all operational documentation is in place, proper storage and filing of all facilities and project documents to comply with Document Management System (DMS).
  • Provide technical input in any 3rd party contract discussions.     


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