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HR & Administration Assistant

Closing: Sep 23, 2022

This position has expired

Published: Sep 19, 2022 (7 days ago)

Job Requirements

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Job Summary

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Position

Hope for Justice in Uganda is looking for an experienced HR & Administration Assistant to join the Uganda Administration team. In this role, you will be responsible for ensuring effective clerical and administrative support for HR processes and to the Country Director as well as acting as the first line of contact to visitors and other stakeholders.

Person Specifications

  • Degree in a relevant field eg HR Management, Business Admin, general NGO/public management/admin
  • 3-5 years minimum experience in administrative support to a senior manager.
  • Experience of working with confidential and secure information


Responsibilities

Position

Hope for Justice in Uganda is looking for an experienced HR & Administration Assistant to join the Uganda Administration team. In this role, you will be responsible for ensuring effective clerical and administrative support for HR processes and to the Country Director as well as acting as the first line of contact to visitors and other stakeholders.

Person Specifications

  • Degree in a relevant field eg HR Management, Business Admin, general NGO/public management/admin
  • 3-5 years minimum experience in administrative support to a senior manager.
  • Experience of working with confidential and secure information



HR Duties (50%)

 

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Providing clerical and administrative support for the Human Resources functions, and for the development and maintenance of policies and procedures

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Assisting with day-to-day operations of the HR functions and duties including Recruitment and Selection, orientation of new staff, and staff training activities

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Keeping the Human Resources Information System (HRIS) updated

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Submit monthly supervision and monthly reports to the Line manager

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Coordinate arrangements for general staff meetings or other team events as necessary

 

 

Administrative support to Country Director

 

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Coordinating events such as meetings, workshops, donor visits ensuring itineraries and logistics are well planned out.

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Taking accurate and comprehensive notes at meetings such as SMT and stakeholder meetings.

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Preparing reports, presentations and documentation for meetings and appointments.

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Coordinating travel arrangements (both domestic and international) and create trip itineraries.

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Ensuring all logistics for donor trips are in place and coordinate with UK Trips Coordinator so that all aspects of trips are planned and implemented to professional standard.

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Any other executive administrative duties as delegated by Country Director             

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Keeping, filing and archiving of records (both physically and electronically).

 

 

General Administration

 

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Manage reception area, welcome visitors and ensure their needs are adequately met

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Coordinating meetings, appointments and planning refreshments

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Oversee the cleanness of Office & Maintenance

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Manage agendas, meeting notes, travel plans, appointments and events.

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Manage receipt of letters, packages, phone calls and other forms of correspondence

·        

Prepare Time sheets for Issuance to staff by either soft copy & hard copy.

·        

Performing general office errands as requested

 

 


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