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Closing: Nov 4, 2022

This position has expired

Published: Oct 28, 2022 (2 months ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

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Minimum Academic Qualifications

1. Applicants should be Ugandans holding an Honours Bachelor’s Degree in Business Administration, Administration/ Management Studies or a related field from a recognised University/ Institution.

2. A minimum of a post graduate Diploma in any of the above fields is of added advantage.



Working experience:

• At least 4 years’ experience in general office responsibilities and procedures • Demonstrated experience in performing secretarial and administration work is required Competencies:

• Knowledge of principles and practices of organizing, planning, records management and general administration

• Ability to operate standard office equipment, including but not limited to, computers, telephone systems, copiers and facsimile machines.



Responsibilities


Minimum Academic Qualifications

1. Applicants should be Ugandans holding an Honours Bachelor’s Degree in Business Administration, Administration/ Management Studies or a related field from a recognised University/ Institution.

2. A minimum of a post graduate Diploma in any of the above fields is of added advantage.



Working experience:

• At least 4 years’ experience in general office responsibilities and procedures • Demonstrated experience in performing secretarial and administration work is required Competencies:

• Knowledge of principles and practices of organizing, planning, records management and general administration

• Ability to operate standard office equipment, including but not limited to, computers, telephone systems, copiers and facsimile machines.



1) Manage the front office and operate the telephone exchange of the PCU

2) Project a good image of the project by courteously and expeditiously responding to inquiries and queries from visitors.

3) Ensure appropriate faxing, mailing, filing, compiling, transcribing and making project meeting appointments with relevant stakeholders.

4) Maintain hard copy and electronic filing system for the Project.

5) Coordinate and maintain records for PCU staff, office space, phones and office keys. 6) Maintain and distribute PCU staff weekly travel schedules and coordinate travel itineraries for visitors to the project including those of mission members.

7) Be responsible for logistics including booking of accommodation in Kampala and in the Project area and allocation of the travel vehicles and drivers.

8) Schedule meetings/events and remind the relevant persons on the meetings.

9) Open, sort and distribute incoming correspondence, including faxes and emails.

10) File and retrieve organizational documents, records and reports.

11) Arrange for the repair and maintenance of office equipment.

12) In liaison with Communications Department, assist in special events, commissioning of works, product launch, and annual review workshops etc.

13) Oversee all aspects of general office coordination and guide visitors and interns to responsible offices.

14) Supervise the project drivers and Office Attendants.

15) Carry out other duties as may be assigned by the NOSP management.


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