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Operations Officer - Lango (Lira)

Closing: Aug 8, 2022

Closing today

Published: Aug 2, 2022 (6 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

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Qualifications

• At Least three years of experience working in administration, procurement and/or logistics, preferably with international projects;

• University degree in a relevant field, such as administration, procurement, logistics or business management;

• Good skills in Microsoft Word, Excel;

• Good communications and interpersonal skills;

• Ability to work as part of a team;

• Ability to work independently with minimal supervision;


Responsibilities

Qualifications

• At Least three years of experience working in administration, procurement and/or logistics, preferably with international projects;

• University degree in a relevant field, such as administration, procurement, logistics or business management;

• Good skills in Microsoft Word, Excel;

• Good communications and interpersonal skills;

• Ability to work as part of a team;

• Ability to work independently with minimal supervision;


• Work with the IT Manager to ensure office internet, photocopiers, printers, and all other IT equipment are working; Work with the Procurement Officer/Manager to obtain quotations for field procurements, follows up for POs and forwards invoices for processing.

• Work with the procurement team to conduct supplier visits and verification of field-based service providers

• Carry out orientation for newly identified vendors on project procurement requirements

• Follows up with the HR team on the issuance of staff ID cards, business cards, for new staff.

• Work with the Drivers to ensure that all vehicles are safe and road-worthy and has proper on-board vehicle documentation for field activities. Continuously track vehicle log-sheets; responsible for monthly compilation of fuel consumptions including coordination with the HR Manager on the replenishment of the fuel cards.

• Work with the Regional Program Coordinator on the weekly travel plan for the program team and share with the HR Manager to ensure there is availability of vehicles for field operation at all times.

• Work with the HR & Admin Manager in ensuring the office is maintained in a clean and useable and comfortable to users,

• Work with the Driver to maintain the office generator (where applicable) and keep record of all maintenance and repair records Work with the Office Assistant/receptionist to ensure that the goods delivered in the regional office is properly managed; documented receipt, handling, storage, release, and reporting for possible replenishment.

• Responsible for handling all couriers between the Regional Office and the Central in Kampala

• Manage office filing system and handling official documents confidentially;

• Supervise the Drivers and Receptionist/Office Assistant and provide practical advice and guidance to ensure individual and team objectives are delivered

• Support the Accountant as may be requested

• Carry out other tasks as assigned by the Regional Program Coordinator.


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