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Closing: Aug 31, 2022

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Published: Aug 1, 2022 (9 days ago)

Job Requirements

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Work experience:

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Job Summary

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Job summary:

To manage the office and ensure that all secretarial services and other requirements

pertaining to the proper functioning of the Director/Manager’s office are adequately handled.
Qualifications, work experience and personal attributes/Competencies

 Minimum of Bachelor’s Degree (Honors) in any of the following fields: Secretarial Studies or Office

Management from a recognized Institution.

 At least two (2) years working experience in a similar or related position in a reputable organization.


 Computer proficiency in Ms Word, Excel, Access and PowerPoint


 Good communication skills, well developed customer care skills, reliable in terms of confidentiality,

timeliness and thoroughness in carrying out tasks.

 Ability to beat deadlines, believer in quality work and work under minimum supervision.


Responsibilities
Job summary:

To manage the office and ensure that all secretarial services and other requirements

pertaining to the proper functioning of the Director/Manager’s office are adequately handled.
Qualifications, work experience and personal attributes/Competencies

 Minimum of Bachelor’s Degree (Honors) in any of the following fields: Secretarial Studies or Office

Management from a recognized Institution.

 At least two (2) years working experience in a similar or related position in a reputable organization.


 Computer proficiency in Ms Word, Excel, Access and PowerPoint


 Good communication skills, well developed customer care skills, reliable in terms of confidentiality,

timeliness and thoroughness in carrying out tasks.

 Ability to beat deadlines, believer in quality work and work under minimum supervision.


 Receive, date and read incoming and outgoing mails and ensure their proper distribution or
dispatch for further action.

 Answering and responding to telephone enquiries, ensuring telephone messages are transacted

accurately and conveyed promptly.

 Assisting with preparation of and typing correspondence from various raw sources such as manual

drafts, dictations, e-mail, mails or verbal instructions and distribute as directed.

 Take minutes of meetings, prepare reports and returns as may be required and distribute as

directed.

 Keep abreast with all current activities by reading files and correspondence in order to be effective

in supporting the Director/Manager in reading and summarising documents.

 Ensure proper record management by maintaining an efficient filing and retrieval system.


 Support the Director/Manager in reading and summarizing documents.

 Monitor and maintain daily schedules, diaries, travel plans, appointments for the office, callscreening, preparation of documents, agendas, letters and reports.

 Organize, coordinate and facilitate the department’s events.


 Perform any other duty as may be assigned by the immediate supervisor.


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