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Logistics Team Leader (M / F)

Epicenter

Mbarara,Uganda

Closing: Apr 28, 2024

6 days remaining

Published: Apr 20, 2024 (2 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

Epicentre is looking for a Logistic Technical Leader to the benefit of its Ugandan Research Center. The main purpose of this position is to provide technical logistics support to the Research Center, by ensuring the pertinence and coherence of logistics and supply activities, adequacy of the means provided and the compliance to Epicentre standards, (GCP, GCLP and GPP), protocols and procedures to enable the development of the Research Center.

Requirements

You have a high-level certification in Engineering or technical related expertise.
Essential, working experience of at least 3 years in relevant jobs in NGOs in developing countries, managing teams and previous minimum 1 year experience in MSF.
Essential computer literacy (Microsoft tools: SharePoint, Outlook, Teams, Word, Excel and internet)
Essential knowledge in Energy, Biomedical Equipment, Cold Chain, fleet management.
Essential English language, local language is desirable, French is a plus.
You have proven ability to work in a dynamic and rigorous environment, with skills in teamwork and cooperation, flexibility, stress management, and to have “Results and Quality” orientation, with capacity to manage and develop people.

Responsibilities

Requirements

You have a high-level certification in Engineering or technical related expertise.
Essential, working experience of at least 3 years in relevant jobs in NGOs in developing countries, managing teams and previous minimum 1 year experience in MSF.
Essential computer literacy (Microsoft tools: SharePoint, Outlook, Teams, Word, Excel and internet)
Essential knowledge in Energy, Biomedical Equipment, Cold Chain, fleet management.
Essential English language, local language is desirable, French is a plus.
You have proven ability to work in a dynamic and rigorous environment, with skills in teamwork and cooperation, flexibility, stress management, and to have “Results and Quality” orientation, with capacity to manage and develop people.

Technical skills: with distance support from Epicentre Technical Logistic referent, and in collaboration with the Director, you will implement and monitor logistics support. You will contribute to the development of the Research Center policy and annual plan, annual budget, studies proposals, and studies budget reviews. You will be able to support the activities of the Research Center with the logistics resources, procedures and tools.
You will be responsible for implementing and maintaining an appropriate supply chain management of local and international supplies for the studies and the center. It requires to:
ensure local supply policy is followed with relevant updated documents (market assessment, suppliers / price lists, quotation analysis, roles and responsibilities, validation table and process of procurement).
update the International / Local purchase policy and procedure documents which is outdated.
deal with MSF in Kampala about collaboration on Office setting, supply, car maintenance and any other related issues.
You will be requested to monitor and manage on a day-to-day basis the implementation and follow-up of all logistics families’ activities: construction, transport, communications, water and sanitation, vehicles, cold chain, infrastructure, biomedical equipment, etc.
Under your monitoring, all technical activities in the Centre shall remain in compliance with Epicentre standards, protocols, and procedures. You will ensure the reporting to the Director on the development of the ongoing programs.
You will ensure Epicentre compliance with reduction of Carbon Footprint through using low emission energy sources as well as rationalization of movements, cargo, people movement and practices.
Assist and reorganize the center vehicle park by following up on Govt. tax payment Process, selling, buying new vehicle and selection of suitable vehicles for the center with the validation of the technical referent of Epicentre.
Ensure good functioning of vehicle fleet and all other equipment in the center.
Ensure installation and maintenance of functional office space(s) and lodging facilities in the project in an adequate living condition as well as all the equipment required.
Implement water sanitation and waste management activities as planned.
provide all logistics support to the outreach medical team as per their study needs and Ensure the security of the team in the field.
Develop reporting tools for logistic activities.
Participate in the organization and management of the MEMO tool as per Epicentre setting to ensure quality control and material management including maintenance and reporting.
Team management skills: In order to provide technical support to logistics team through self-knowledge and policies, you will demonstrate willingness to share your expertise.
You will supervise the logistic team and plan, in close collaboration with the FIN HR Coordinator, the associated processes related to the logistics staff of the project such as, recruitment, induction, training, briefing/debriefing, performance evaluation, staff’s development plan, etc. This is to ensure both the sizing and the required competencies of the team as well as ensuring development within the team.
Security: you will participate in overall security issues and be focused on overall security of the center in close collaboration with the Director for risk analysis, investigation, reporting security incidents and update mission security policy when needed. You will implement the decisions taken by the Coordination team on security issues.
In the absence and as a request of the Director, you can oversee security management in the center and perform any other duties that may be delegated by the Director.

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