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Closing: Jan 8, 2023

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Published: Dec 20, 2022 (2 months ago)

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Job Summary

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Procurement Officer will be responsible for ensuring that goods and services are competitively procured and in compliance with the donor(s), EGPAF, and statutory regulations. The officer will at all times seek maximum value for money for EGPAF and ensure that goods and services are procured in time and deliveries made according to agreed terms and conditions. He/she will be responsible for the maintenance of accurate, up-to-date, and complete records in required formats for all procurement transactions. In addition, the officer will be responsible for ensuring that all invoices are properly supported and reviewed before submitting them to finance for payment consideration.

To be successful, you will have:

  • Bachelor’s degree in Procurement and logistics management, Business Administration, or related field.
  • At least 5 years of progressive hands-on experience in procurement and logistics preferably with an international NGO.
  • Mandatory Relevant professional membership.
  • Hands-on experience with ERP systems or any relevant procurement business solutions systems.
  • Good understanding of USAID Rules and Regulations and Uganda procurement laws.
  • Strong attention to detail, and sound technical and analytical skills.
  • Ability to take sound meeting minutes.
  • High level of integrity.
  • Good time management skills and the ability to prioritize.
  • Ability to take self-initiatives and solve problems.


Responsibilities
Procurement Officer will be responsible for ensuring that goods and services are competitively procured and in compliance with the donor(s), EGPAF, and statutory regulations. The officer will at all times seek maximum value for money for EGPAF and ensure that goods and services are procured in time and deliveries made according to agreed terms and conditions. He/she will be responsible for the maintenance of accurate, up-to-date, and complete records in required formats for all procurement transactions. In addition, the officer will be responsible for ensuring that all invoices are properly supported and reviewed before submitting them to finance for payment consideration.

To be successful, you will have:

  • Bachelor’s degree in Procurement and logistics management, Business Administration, or related field.
  • At least 5 years of progressive hands-on experience in procurement and logistics preferably with an international NGO.
  • Mandatory Relevant professional membership.
  • Hands-on experience with ERP systems or any relevant procurement business solutions systems.
  • Good understanding of USAID Rules and Regulations and Uganda procurement laws.
  • Strong attention to detail, and sound technical and analytical skills.
  • Ability to take sound meeting minutes.
  • High level of integrity.
  • Good time management skills and the ability to prioritize.
  • Ability to take self-initiatives and solve problems.


  • Carry out procurement processes in time and line with EGPAF’s laid down policies, donor(s) regulations, and applicable statutory provisions.
  • Prepare formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria.
  • Organize, moderate, and document procurement committee deliberations.
  • Track orders and confirm system lead times, delivery dates, and costs.
  • Ensure that the procurement processes are executed through EGPAF’s approved online system.
  • Prepare weekly management procurement and logistics reports and any other ad hoc reports as may be required from time to time by the management.
  • Ensure that all the vendors that EGPAF does business with are properly registered and are subjected to proper due diligence processes including Bridger/watchlist checks.
  • Identify opportunities and implement actions aimed at achieving efficiencies in procurement and logistics processes.
  • Advise/update the senior leadership and the procurement review committee on emerging procurement and logistics issues.
  • Ensure that invoices are properly supported before payment consideration.
  • Facilitate good mutual business relationships with suppliers/vendors.
  • Maintain up-to-date procurement documents filing system.
  • Support the preparation of annual and ad hoc procurement plan processes.
  • Carry out any other duties reasonably assigned by the Supervisor.


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