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Closing: Jan 21, 2022

2 days remaining

Published: Jan 12, 2022 (7 days ago)

Job Requirements

Education:

Diploma, Associate's degree

Work experience:

5 years

Language skills:

English

Job Summary

Contract Type:

Full time, Fixed term

The Procurement Officer contributes towards ensuring smooth and efficient management of the procurement processes and inventory/asset management, s/he will support the finance & administration team members in ensuring maintenance of comprehensive, transparent and accurate procurement processes as well as records

Required Qualifications and experience:

  • University degree in procurement & Logistics management Business Administration with a post-graduate qualification in procurement & Logistics management,

  • Diploma in procurement and/or CIPS.

  • Computer applications in Excel and Word

  • Work experience in an INGO/NGO funded project of at least five years.

Application Procedure:

Candidates who meet all the requirements are encouraged to submit in single PDF their cover letter, CV and CERTIFIED copies of academic documents addressed as below to: [email protected] with copy to [email protected]

The Executive Officer

Uganda Development and Health Associates (UDHA),

P.O. Box 77, Iganga Municipality


Responsibilities
The Procurement Officer contributes towards ensuring smooth and efficient management of the procurement processes and inventory/asset management, s/he will support the finance & administration team members in ensuring maintenance of comprehensive, transparent and accurate procurement processes as well as records

Required Qualifications and experience:

  • University degree in procurement & Logistics management Business Administration with a post-graduate qualification in procurement & Logistics management,

  • Diploma in procurement and/or CIPS.

  • Computer applications in Excel and Word

  • Work experience in an INGO/NGO funded project of at least five years.

Application Procedure:

Candidates who meet all the requirements are encouraged to submit in single PDF their cover letter, CV and CERTIFIED copies of academic documents addressed as below to: [email protected] with copy to [email protected]

The Executive Officer

Uganda Development and Health Associates (UDHA),

P.O. Box 77, Iganga Municipality


Procurement

  • Coordinates and facilitates the procurement requirements of the project on the basis of the procurement policy guidelines.
  • Pre-qualification of suppliers as provided in the procurement policy
  • Compliance with procurement procedures as per Field Operations Manual.
  • Creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached
  • Ensuring that invoices received reconcile to purchase orders and created and matching receipts to purchase orders
  • Ensure three way matching of purchase order, Invoice and GRN

Logistics management

  • Liaises with program officers, suppliers/service providers and provides logistical support in coordinating deliveries of program supplies to intended beneficiaries/location
  • Carries out periodic controls to ensure that the filing system are properly used and that documents being regularly filed and easily accessible for compliance and audit reviews
  • Develops and maintains an archive policy for the regional office based on contractual and legal requirements; supports the country offices to develop and maintain archiving policy

Motorcycle/motor vehicle Management

  • Ensure appropriate policies are in place for management of motorcycles & motor vehicles
  • Ensure a policy is in place; areas to concentrate – records, use, acquisition, organizational needs, Fuel procedures, disposal procedures etc.


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