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Published: Nov 15, 2022 (17 days ago)

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Position summary: The Records Maintenance Officer is the primary custodian of all research related charts at the Makerere University Walter Reed and works closely with Clinic Administrator, the research team, and QA/QC personnel.

Required Education and Knowledge and experience:

1.   Bachelor of Library and Information Science, Achieving or related field

2.    At least two years of experience in keeping medical/research records

3.    Familiar with Medical and or Research setting and committed to serve in such activities.

4.    Ability to work with people from various backgrounds and work under pressure.

5.    Ability to speak, read and write well in English

6.    Familiarity with medical/research terminology, and able to or willing to learn.

7.    Possess excellent customer service skills.

8.    Must be well organized and a self-starter.

9.    Must be willing to work beyond the official work hours whenever so needed


Responsibilities
Position summary: The Records Maintenance Officer is the primary custodian of all research related charts at the Makerere University Walter Reed and works closely with Clinic Administrator, the research team, and QA/QC personnel.

Required Education and Knowledge and experience:

1.   Bachelor of Library and Information Science, Achieving or related field

2.    At least two years of experience in keeping medical/research records

3.    Familiar with Medical and or Research setting and committed to serve in such activities.

4.    Ability to work with people from various backgrounds and work under pressure.

5.    Ability to speak, read and write well in English

6.    Familiarity with medical/research terminology, and able to or willing to learn.

7.    Possess excellent customer service skills.

8.    Must be well organized and a self-starter.

9.    Must be willing to work beyond the official work hours whenever so needed


1.   Responsible for establishing and maintaining systems and strategies for chart storage and, movement and archiving of research related documents

2.    Prepare new charts and have them handy for use as new participants are screened or enrolled.

3.    Initiates the research/CRF charts, and routes the chart to the appropriate personnel.

4.    Check for participant’s identifying information on all documents

5.    Pull charts daily for participants who are scheduled and make sure that the study visits and visit dates are well documented on the progress note.

6.    Inserts any lab results or other results needed for review by the study Medical Officer as per procedures established by MUWRP and in accordance with the approved protocol and regulatory requirements or as instructed by the research staff.

7.    In coordination with the head of Senior research Nurse prepare charts for participants scheduled for the following day and makes sure that participant information has been verified for each scheduled.

8.    Responsible for maintaining chart movement logs and for accounting for all charts in his custody at any one time.

9.    Pull charts as needed for special audits, monitoring, Quality control checks, and as requested by the research team

10.    Perform other duties as required, and perform related duties such as:

a.    Transfer old and inactive charts to the archive.

b.    Place out guide when charts are pulled out.

c.    Make copies of various forms when required.

d.    In coordination with the Research administrator order forms and other necessary supplies when needed.


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