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Closing: Aug 18, 2022

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Published: Jul 21, 2022 (20 days ago)

Job Requirements

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Job Summary

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Role Summary

We are looking for a versatile and highly-organized secretary to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes,

and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.


Qualification

 Extensive experience in creating documents and spreadsheets, using office software

such as MS Word, Excel, and PowerPoint.

 Advanced typing, note-taking, recordkeeping, and organizational skills.

 Ability to manage internal and external correspondence.

 Working knowledge of printers, copiers, scanners, and fax machines.

 Proficiency in appointment scheduling software such as MS Outlook and call forwarding.

 Excellent written and verbal communication skills.

 Exceptional interpersonal skills.



Required Skills


In order to excel in this role these are some recommended skills that your candidate should

perform:



Answering telephones and call management,



Document and archive management, Office

supplies management,



Presentation preparation and editing (Microsoft PowerPoint),


Secretarial work, Spreadsheet preparation and editing (Microsoft Excel), Scheduling, Reporting,

Word processing, and office software



Responsibilities

Role Summary

We are looking for a versatile and highly-organized secretary to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes,

and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.


Qualification

 Extensive experience in creating documents and spreadsheets, using office software

such as MS Word, Excel, and PowerPoint.

 Advanced typing, note-taking, recordkeeping, and organizational skills.

 Ability to manage internal and external correspondence.

 Working knowledge of printers, copiers, scanners, and fax machines.

 Proficiency in appointment scheduling software such as MS Outlook and call forwarding.

 Excellent written and verbal communication skills.

 Exceptional interpersonal skills.



Required Skills


In order to excel in this role these are some recommended skills that your candidate should

perform:



Answering telephones and call management,



Document and archive management, Office

supplies management,



Presentation preparation and editing (Microsoft PowerPoint),


Secretarial work, Spreadsheet preparation and editing (Microsoft Excel), Scheduling, Reporting,

Word processing, and office software



 Monitoring managers email and respond if required

 Prepare communication (letters, presentations, reports) on behalf of the manager

 Devise and maintain office systems, including data management and filing

 Write proposals and give manager approval

 Screen phone calls, enquiries and requests, and handle them appropriately

 Organize and maintain diaries and make appointments

 Organize and attend meetings as well as ensure the manager is well prepared for

meetings

 Conduct or prepare any research that the manager may require

 Assist in organizing both company and external events

 Take notes and write minutes during meetings


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