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Closing: Feb 16, 2023

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Published: Jan 20, 2023 (10 days ago)

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Job Summary

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The Administrative Assistant/ Secretary will provide highly confidential secretarial and clerical responsibilities necessary for an efficient and effective school office that assists the Headteacher and school staff in the performance of responsibilities so that a safe learning environment and effective instruction are provided to ensure that all pupils meet and exceed the Core Curriculum Content Standards.

Qualifications, Skills and Experience:

  • The applicants should hold a senior four certificate. (O’ Level)

  • Possession of a Certificate in secretarial studies, business studies, business computing, business administration from a recognized institute.

  • Hold a diploma in secretarial studies, business studies, business computing,

  • business administration from a recognized institute.

  • Atleast two years of progressive experience in a related secretarial or office position.

  • Past exposure and experience in working with a school environment is an added advantage.

  • Excellent secretarial skills, including speed at keyboard with a minimum of errors, general bookkeeping skills, organizational and filing skills, and the ability to use electronic equipment for word processing, data management, information retrieval

  • Proven ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.

  • Demonstrate appropriate telephone etiquette, with proper voice inflection.

  • Have excellent integrity and demonstrate good moral character and initiative

  • Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with pupils, staff, administration, parents and the community, including difficult and emotional situations


Responsibilities
The Administrative Assistant/ Secretary will provide highly confidential secretarial and clerical responsibilities necessary for an efficient and effective school office that assists the Headteacher and school staff in the performance of responsibilities so that a safe learning environment and effective instruction are provided to ensure that all pupils meet and exceed the Core Curriculum Content Standards.

Qualifications, Skills and Experience:

  • The applicants should hold a senior four certificate. (O’ Level)

  • Possession of a Certificate in secretarial studies, business studies, business computing, business administration from a recognized institute.

  • Hold a diploma in secretarial studies, business studies, business computing,

  • business administration from a recognized institute.

  • Atleast two years of progressive experience in a related secretarial or office position.

  • Past exposure and experience in working with a school environment is an added advantage.

  • Excellent secretarial skills, including speed at keyboard with a minimum of errors, general bookkeeping skills, organizational and filing skills, and the ability to use electronic equipment for word processing, data management, information retrieval

  • Proven ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.

  • Demonstrate appropriate telephone etiquette, with proper voice inflection.

  • Have excellent integrity and demonstrate good moral character and initiative

  • Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with pupils, staff, administration, parents and the community, including difficult and emotional situations


  • Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, staff, pupils, visitors and parents of the school.

  • Conduct secretarial and clerical tasks of a varied nature.

  • Distribute mail and handle correspondence of the office, responding to routine requests for information, and transcribing, word processing, and proofing letters and responses.

  • Type, reproduce and distribute notices to staff, pupils and parents.

  • Type homework, tests and examinations and other evaluation exercises as directed by the Headteacher.

  • Ensure that all communications from the office meet proper written and oral English standards.

  • Serve as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner and communicating effectively in routine, sensitive, and confidential matters.

  • Register new pupils, secure appropriate pupils records, maintain confidential pupil records, and transfer records for pupils moving to other schools.

  • Maintain attendance data for each staff member, recording attendance, absences, substitutes, and other required information.

  • Maintain a current school calendar of events and use of facilities.

  • Arrange appointments and maintain a schedule for the Headteacher or designee and assigned staff.

  • Order and maintain office supplies.


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