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Senior Human Resources Assistant

Closing: Dec 1, 2022

This position has expired

Published: Nov 14, 2022 (24 days ago)

Job Requirements

Education:

Work experience:

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Job Summary

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Minimum QualificationsEducation & Professional Work Experience

Years of Experience / Degree Level


For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher


Field(s) of Education


Not applicable


Certificates and/or Licenses


Secretarial Administrative(Certificates and Licenses marked with an asterisk* are essential)


Relevant Job Experience


EssentialGood knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.


Desirable


Field experience with UNHCR and/or with other humanitarian organizations is an asset.High IT affinity and working experience of PeopleSoft/MSRP.



Responsibilities
Minimum QualificationsEducation & Professional Work Experience

Years of Experience / Degree Level


For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher


Field(s) of Education


Not applicable


Certificates and/or Licenses


Secretarial Administrative(Certificates and Licenses marked with an asterisk* are essential)


Relevant Job Experience


EssentialGood knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.


Desirable


Field experience with UNHCR and/or with other humanitarian organizations is an asset.High IT affinity and working experience of PeopleSoft/MSRP.



- Assist in the recruitment, assignment, reassignment and separation of local service staff. Prepare documents for the interview panel for the recruitment of local staff.

- Process local staff members¿ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.


- Update personnel related information in MSRP/HR module where this activity has been rolled out from PAS to the respective office.

- Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.


- Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations


- Assist with shipment of their personal effects in coordination with the logistics section.


- Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.


- Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.

- Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.


- Initiate routine correspondence on HR matters for the authorizing officer¿s approval.


- Perform other related duties as required.


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