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Documentation & Securities Officer
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Industry
Seniority (Banking, microfinance, insurance)
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Banking + 2 more
Description
Bachelor’s degree in Estates Management, Quantity Surveying, Building Economics, Facilities Management, Construction Management, Civil Engineering or a related field.
Additional training in Project Management, Security Management, Occupational Health and Safety, Procurement or a related discipline will be an added advantage.
At least 3 years’ relevant experience in premises, facilities, estates, maintenance or physical security management, preferably in a service-oriented or multi-site environment.
Experience in working with landlords, contractors, consultants and outsourced service providers is required.
Proven experience in branch relocation, refurbishment, fit-out coordination or maintenance project supervision will be an added advantage.
Responsibilities
- Coordinating maintenance, repairs, refurbishment and fit-out works for Head Office, branches and service centres.
- Supporting branch relocation, remodelling and capital improvement projects to ensure delivery within approved scope, budget and timelines.
- Identifying suitable premises for rent or purchase, participating in lease negotiations and maintaining an accurate tenancy schedule.
- Monitoring lease obligations and ensure timely processing of rent and other landlord-related commitments.
- Implementing physical security policies, standards and procedures across all FINCA Uganda locations.
- Coordinating the installation, maintenance and monitoring of CCTV, alarms, access control systems, safes and related security infrastructure.
- Working closely with outsourced security service providers and contractors to ensure effective service delivery and timely resolution of incidents and system issues.
- Promoting compliance with health, safety and fire prevention requirements across all locations.
- Supporting branches promptly on premises and security-related issues and maintaining proper documentation, issue logs and follow-up actions.
- Preparing periodic reports on premises, security, incidents, risks and action plans for management review.
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