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Kibabii University

Records Management Officer III

Bungoma, Kenya

Closing: Jan 31, 2022

2 days remaining

Published: Jan 10, 2022 (19 days ago)

Job Requirements

Education:

Bachelor's degree

Work experience:

12 months

Language skills:

English

Job Summary

Contract Type:

Full time

KIBU/ADM/77/2021

Pursuant to Part V Section 35 of the Universities Act 2012, Part IV Section 23 of the Kibabii University Charter, 2015 and Kibabii University Statutes 2020, the University invites applications from suitably qualified

Requirements for Appointment:

For appointment to this grade, a candidate must have: -

i. Bachelor’s degree in any of the following disciplines:- Information Science; Records

Management and Information Technology; Archives and Records Management or equivalent

qualification from a recognized institution;

ii. Good interpersonal and communication skills;

iii. Certificate in Computer Applications from a recognized institution; and

iv. Demonstrated merit and ability as reflected in work performance and results.

Responsibilities
KIBU/ADM/77/2021

Pursuant to Part V Section 35 of the Universities Act 2012, Part IV Section 23 of the Kibabii University Charter, 2015 and Kibabii University Statutes 2020, the University invites applications from suitably qualified

Requirements for Appointment:

For appointment to this grade, a candidate must have: -

i. Bachelor’s degree in any of the following disciplines:- Information Science; Records

Management and Information Technology; Archives and Records Management or equivalent

qualification from a recognized institution;

ii. Good interpersonal and communication skills;

iii. Certificate in Computer Applications from a recognized institution; and

iv. Demonstrated merit and ability as reflected in work performance and results.

Duties and Responsibilities

i. Checking and taking appropriate action on pending correspondence and bring-ups;

ii. Preparing indexes, classified descriptive lists, location guides and inventory lists;

iii. Implementing policies and procedures on records management;

iv. Preserving and controlling records;

v. Maintaining databases for control and retrieval of records;

vi. Coordinating receiving, sorting, opening and dispatching of mails and related registers are

maintained;

vii. Coordinating proper storage, Custody and preservation of archives;

viii. Ensuring Security of information, documents, files and office equipment;

ix. Coordinating maintenance of files, records and registry;

x. Initiating appraisal and disposal of files and document; and

xi. Weeding of ephemeral records.

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