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Mid-level Energy, utilities, environment Jobs in Nigeria

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TotalEnergies

Personal Assistant To The Executive Director (Secretary General)

Lagos, Nigeria

9 days remaining

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Ibadan Electricity Distribution Company (IBEDC) Plc

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Ibadan, Nigeria

4 days remaining

Ibadan Electricity Distribution Company (IBEDC) Plc

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Ibadan, Nigeria

4 days remaining

Ibadan Electricity Distribution Company (IBEDC) Plc

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4 days remaining

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Sun King

Country Warehouse Manager

Lagos, Nigeria

12 days remaining

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Personal Assistant To The Executive Director (Secretary General)

Closing: Jun 27, 2024

9 days remaining

Published: Jun 12, 2024 (6 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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Candidate Profile
  • Possess a First Degree in any Social Science including Economics and Accounting. Minimum of 2 years work experience required.
  • Knowledge of standard office administrative practices/procedures.
  • Demonstrates outstanding organisational, planning and prioritisation skills.
  • Ensures a high level of accuracy and attention to detail
  • Skilled communicator with strong interpersonal skills and ability to build relationships with staff at all levels
  • Proficient IT skills in Microsoft Teams and Office applications including Outlook, Word, Excel, PowerPoint, and SharePoint.
  • Ability to work on own initiative and as a part of a team liaising with internal and external stakeholders globally and remotely.
  • Demonstrates high level of discretion, diplomacy and judgement to dealing with confidential and sensitive information.

Experience:

  • Less than 3 years
Responsibilities
Candidate Profile
  • Possess a First Degree in any Social Science including Economics and Accounting. Minimum of 2 years work experience required.
  • Knowledge of standard office administrative practices/procedures.
  • Demonstrates outstanding organisational, planning and prioritisation skills.
  • Ensures a high level of accuracy and attention to detail
  • Skilled communicator with strong interpersonal skills and ability to build relationships with staff at all levels
  • Proficient IT skills in Microsoft Teams and Office applications including Outlook, Word, Excel, PowerPoint, and SharePoint.
  • Ability to work on own initiative and as a part of a team liaising with internal and external stakeholders globally and remotely.
  • Demonstrates high level of discretion, diplomacy and judgement to dealing with confidential and sensitive information.

Experience:

  • Less than 3 years
  • Proactively managing ED(SG)’s calendar including scheduling and prioritising all meeting requests and correspondence ensuring responses and actions are undertaken and completed in a timely manner
  • Developing and maintaining effective working relationships with internal and external stakeholders on a range of subjects and business areas.
  • Providing executive support with the preparation, organisation and planning of formal meetings or conferences managed by ED(SG)’s office involving internal and external stakeholders.
  • Collating and preparing papers, correspondence including reports (KPI report) to ensure compliance with organisational requirements.
  • Attend, screen and manage internal/external telephone calls, correspondence and requests.
  • Control of approval/signature with contracts, RTOs, invoices and internal documentation etc. within delegated authority through applicable internal systems and aligned with internal guidelines and processes.
  • Coordinate finance divisional weekly meeting, prepare and distribute meeting agenda and supporting papers if any, take minutes and follow up on action items with responsible parties thereafter.
  • Organize ED(SG)’s business travel arrangements and accommodation in line with company travel and expense and compliance policies, process expenses and claims on behalf of ED(SG).
  • Taking a continuous improvement approach to support and identify opportunities for the most efficient and effective PA support model, particularly embracing and using new technology and functionality.
  • Work collaboratively with other PA’s within the organisation to ensure smooth running of the department.
  • Act for MD’s PA while on vacation/absence.
  • Ensure effective logistics management for meetings, team events, conference when required.
  • Check that ED(SG)’s office set up is appropriate and that the office equipment is properly maintained.
  • Provide general admin support to finance division and follow up requests from department staff.
  • Take on additional responsibilities of auto receipting and credit control activities to support treasury and credit control teams.

Context & Environment:

  • The Executive Director (Secretary General)’s office is highly sensitive and characterized by high level of activities.
  • The job holder is attached to the Executive Director (Secretary General) but to work administratively for all the departments in Finance division.
  • Organizational, stakeholders and information management skills (confidentiality and good analytical skills) are vital to the job holder.

Tags

Administrative, clerical jobs

Energy, utilities, environment industry jobs

Mid-level jobs

Jobs in Lagos

Jobs in Nigeria

Administrative, clerical jobs in Lagos

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