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HOPE SHARING FAMILY ASSOCIATION (HOSFA)
CLOSEDPrincipal - Zigoti
Zigoti, Uganda
Senior Personal Secretary / Senior Personal Secretary [ Special Grade ]
Closing: May 10, 2024
6 days remainingPublished: Apr 9, 2024 (25 days ago)
Job Requirements
Education:
Work experience:
Language skills:
Job Summary
Contract Type:
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Requirements
Applicants should be Ugandans holding an Honours Bachelor’s Degree in Secretarial Studies (B.SES) or its equivalent from a recognized University.
Working Experience
Responsibilities
Requirements
Applicants should be Ugandans holding an Honours Bachelor’s Degree in Secretarial Studies (B.SES) or its equivalent from a recognized University.
Working Experience
- In conjunction with relevant officers, drawing up and monitoring appointments and programmes;
- Taking dictation, transcribing and presenting accurate and error free work;
- Attending to callers, either in person or on telephone;
- Ensuring timely responses to inquiries and correspondences to and from the Office;
- Receiving incoming mail and supervising the dispatch of outgoing mail;
- Organizing meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices;
- Ensuring that relevant documents for meetings and speeches are produced on time and properly organized;
- Drafting letters of routine nature
- Ensuring cleanliness and orderliness of the office;
- Managing records in accordance with established security and records management procedures;
- Requisitioning and Managing office stationery and equipment;
- Supervising the Secretarial and support personnel for the office;
- Any other duties as may be assigned from time to time.
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