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Danish Refugee Council

Human Resources And Administration Assistant

Sokoto, Nigeria

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Danish Refugee Council

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Fuzu

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Human Resources And Administration Assistant

Closing: Jul 22, 2024

This position has expired

Published: Jul 8, 2024 (15 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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Job Requirements
Education: (include certificates, licenses etc.):
  • University Degree in Human Resources / Administration, Business Administration and other related discipline

Essential:

  • Minimum of 1 year work experience in field of Human Resources and Administration in an NGO/Commercial sector.
  • Thorough knowledge of HR/Admin functions
  • Highly self-driven while striving for perfection under minimum supervision.

Desirable:

  • Hands-on experience/skills in MS Office applications (Excellent computer skill)
  • Ability to work under pressure to meet deadlines.
  • Ability to travel to deep field locations to support in recruitments and other admin functions.
  • Ability to work independently on his or her own initiative with problems solving skills
  • Strong team and interpersonal skills
  • Fluency in written and spoken English.

Languages: (indicate fluency level):

  • Fluency in written and spoken English. Fluency in local spoken languages.
Responsibilities
Job Requirements
Education: (include certificates, licenses etc.):
  • University Degree in Human Resources / Administration, Business Administration and other related discipline

Essential:

  • Minimum of 1 year work experience in field of Human Resources and Administration in an NGO/Commercial sector.
  • Thorough knowledge of HR/Admin functions
  • Highly self-driven while striving for perfection under minimum supervision.

Desirable:

  • Hands-on experience/skills in MS Office applications (Excellent computer skill)
  • Ability to work under pressure to meet deadlines.
  • Ability to travel to deep field locations to support in recruitments and other admin functions.
  • Ability to work independently on his or her own initiative with problems solving skills
  • Strong team and interpersonal skills
  • Fluency in written and spoken English.

Languages: (indicate fluency level):

  • Fluency in written and spoken English. Fluency in local spoken languages.
  • This role has an area focus and ensures compliance to DRC procedures and guidelines within the area.
  • The role contributes to the development of area strategies, which are translated into action plans and day-to-day tasks.
  • The role provides support and/or technical guidance to base operations.

Duties
Human Resources:

  • Assist in ensuring staff compliance with human resources polices, as per DRC’s Operations Handbook and local HR Handbook.
  • Assist in communicating with interview candidates and scheduling for tests and interviews.
  • Ensure new staff receive an appropriate orientation and induction.
  • Support staff development activities including promoting the DRC Learning Catalogue.
  • Assist HR Team Leader on effective performance management and administer the collation of performance management documentation
  • Support the HR Team Leader in drafting Casual Labor Contracts e.g., programme staff/location. (approved by Base Manager)
  • Ensure to add new staff details and location on the Nigeria Staff Contact list upon request from HR Dept. Team leader
  • Support clearance and debriefing is carried out for exiting staff.
  • Ensure that DRC staff have Identification cards (ID) with the period of validity in accordance with the employment contract.

Administration:

  • Making requisition, receiving and releasing office stationery, beverages and cleaning materials
  • Submitting weekly/monthly report on use of office material.
  • Distribute information about open vacancies to all staff and announce on local notice board in a timely manner.
  • Updating Guest Accommodation space and sharing
  • Responsible to coordinate all the Guest House request with logistics and ensure the guest houses are fully equipped.
  • Takes lead to review Guest House assessments
  • Payment of office and guest house bills Administration
  • Monthly meeting and bi-weekly inspection of Guest House and sending report to HR Team Leader
  • Collaborate with HR Admin Officer in organizing Seminars, trainings, meetings and other events at location.
  • Coordinate accommodation in Guest House and/or hotel upon approval
  • Assist in follow up / guiding on enquiries from delegates.
  • Prepare casual worker payments monthly
  • Distribute monthly airtime credit and update monthly reconciliations on utilization.
  • Assist HR Team leader in developing procurement plan and to forecast procurement needs that suit admin needs.
  • Raise Purchase requisitions on request from the HR team leader.
  • Under delegation from HR Team Leader, coordinate with supply chain to facilitate procurement of supplies and services
  • Ensure adequate stock of critical supplies at all times.

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