Assistant Systems Coordinator (QMS)

About the role

BURN is currently seeking a highly organized and detail-oriented Assistant Systems Coordinator to oversee critical aspects of document control, Quality Management System (QMS), and Environmental Management System (EMS).

The ideal candidate will play a pivotal role in managing document-related activities, including assigning document numbers, uploading documents on the intranet, and ensuring compliance with customer and industry standards.

Skills and Experience:

• Degree in any science-related field.
  
• 1-2 years of work experience in QMS/EMS audits or both.
  
• Experience in managing and maintaining QMS and EMS in a manufacturing environment including working knowledge in corrective action process.
  
• Working knowledge of QMS and EMS document systems and control practices.
  
• Ability to coordinate efficiently to plan, and execute audits, and follow-ups.
  
• Knowledge of ISO 9001:2015.
  
• Internal Auditor in any of the management systems, preferably ISO 9001.
  
• Knowledge of ISO 14001:2015 is an added advantage.
  
• Excellent teamwork skills and excellent work ethic.
  
• Excellent presentation and communication skills.
  
• Analytical and problem-solving skills.
  
• Leadership, management, and time-management skills.
  
• Proficient in MS Office tools.
  

About the role

BURN is currently seeking a highly organized and detail-oriented Assistant Systems Coordinator to oversee critical aspects of document control, Quality Management System (QMS), and Environmental Management System (EMS).

The ideal candidate will play a pivotal role in managing document-related activities, including assigning document numbers, uploading documents on the intranet, and ensuring compliance with customer and industry standards.

Skills and Experience:

• Degree in any science-related field.
  
• 1-2 years of work experience in QMS/EMS audits or both.
  
• Experience in managing and maintaining QMS and EMS in a manufacturing environment including working knowledge in corrective action process.
  
• Working knowledge of QMS and EMS document systems and control practices.
  
• Ability to coordinate efficiently to plan, and execute audits, and follow-ups.
  
• Knowledge of ISO 9001:2015.
  
• Internal Auditor in any of the management systems, preferably ISO 9001.
  
• Knowledge of ISO 14001:2015 is an added advantage.
  
• Excellent teamwork skills and excellent work ethic.
  
• Excellent presentation and communication skills.
  
• Analytical and problem-solving skills.
  
• Leadership, management, and time-management skills.
  
• Proficient in MS Office tools.
  

• Lead all activities related to document control including assigning document numbers, uploading documents on the intranet, acquiring customer and industry standards, record retention, and maintaining a master log for all documents.
  
• Organize, track, and maintain information concerning the various aspects of the Quality Management System (QMS) and Environmental Management System (EMS).
  
• Assist in managing the Corrective and Preventive Action process by issuing and developing corrective actions in coordination with the process owners, preparing audit reports, following up on corrective action plans, and performing closeout activities.
  
• Be a key member of the internal audit team.
  
• Organize internal and external audits for QMS & EMS.
  
• Shall monitor the performance of QMS & EMS and report findings to the Systems Coordinator.
  
• Drive the continuous improvement of QMS and EMS through regular evaluation, review, corrective action, and employee involvement and participation in quality and environmental improvement initiatives.
  
• Any other duties assigned.