Finance And Budget Assistant

Competencies

• PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions;
  
• Ability to identify and resolve data discrepancies and operational problems;
  
• Ability to perform analysis, modeling and interpretation of data in support of decision-making;
  
• Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges;
  
• Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
  
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.  
  
• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
  

Education

• High school diploma or equivalent is required.
  

Job - Specific Qualification

• Relevant training in programme/project administration/management, finance, budget, accounting, administrative services or related area is required.    
  

Work Experience

• A minimum of seven (7) years of experience in administrative services, finance, accounting, audit, human resources or related area is required.
  
• The minimum years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher.    
  
• Experience working with various offices of the United Nations Secretariat, United Nations Agencies, Funds and Programmes, the European Union, the North Atlantic Treaty Organization, Non-Governmental Organizations or Permanent Missions is desirable.    
  
• Experience working on Enterprise Resource Planning (ERP) systems such as Umoja is desirable.    
  
• Experience organizing meetings and workshops is desirable.    
  
• One (1) year or more of experience in data analytics or related area is desirable.
  

Competencies

• PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions;
  
• Ability to identify and resolve data discrepancies and operational problems;
  
• Ability to perform analysis, modeling and interpretation of data in support of decision-making;
  
• Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges;
  
• Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
  
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.  
  
• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
  

Education

• High school diploma or equivalent is required.
  

Job - Specific Qualification

• Relevant training in programme/project administration/management, finance, budget, accounting, administrative services or related area is required.    
  

Work Experience

• A minimum of seven (7) years of experience in administrative services, finance, accounting, audit, human resources or related area is required.
  
• The minimum years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher.    
  
• Experience working with various offices of the United Nations Secretariat, United Nations Agencies, Funds and Programmes, the European Union, the North Atlantic Treaty Organization, Non-Governmental Organizations or Permanent Missions is desirable.    
  
• Experience working on Enterprise Resource Planning (ERP) systems such as Umoja is desirable.    
  
• Experience organizing meetings and workshops is desirable.    
  
• One (1) year or more of experience in data analytics or related area is desirable.
  

• Provide support with respect to the review, analyses and preparation of Division costed work plans and its revisions;
  
• Prepare supporting documents; Assist project managers in the elaboration of resource requirements for budget submissions;
  
• Check payment requests; Monitor expenditures; Review requisitions for goods and services;  Assist in preparation of budget performance reports and status of reports, analyzing variances;  Monitor integrity of various financial databases;  
  
• Co-ordinate with other finance/budget staff on related issues during preparation of budget reports;  Assist in closure of year-end accounts;
  
• Review the final project accounts' runs;  Liaise and follow up with United Nations Office at Nairobi (UNON) for processing of requested payments;  
  
• Prepare sub-allotment advices; Contribute in responding to audit queries by the internal and external auditors;  
  
• Maintain financial data relevant to the Funds projects;  Assist in preparing donor reports and drafting responses to donor queries.  
  
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.  
  
• Assists with visualizations and updating information material such as web pages or brochures.    
  

Project Management:  

• Facilitate the development and preparation of accurate project documents and revisions;  
  
• Research for information and report on the projects;  Prepare responses to project related queries;  
  
• Assist in the closure of projects; Assist in the finalization of project approval;  Assist in the follow up of receipt of cash advance statements, progress and final reports;  
  
• Keep track of management and financial reports;  
  
• Provide administrative and financial support in the management of projects;  
  
• Maintain a database of legal instruments;  
  
• Follow up with project managers on receipt of progress reports and financial reports;  Review reports received;  Assist in preparing documents;  
  
• Assist in drafting and reviewing legal agreements.    
  

General:  

• Keep up-to-date documents, reports and guidelines;  
  
• Draft/prepare correspondence to respond to inquiries;  
  
• Maintain and keep up-to-date files;  
  
• May be responsible for providing guidance, training and daily supervision to staff;  
  
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making;
  
• Assists with visualizations and updating information material such as web pages or brochures;
  
• Performs other related duties assigned.