Procurement Officer

Qualifications required:

• Minimum academic qualification: Bachelor’s degree in Engineering / Operations
  
• Qualifications as an added advantage: Certified Course in Supply Chain
  
• Professional registration: IIMM / IFPSM / CIPS / APICS
  

Experience required:

• Work Experience (Years): Minimum 7 to 8 years in ERP ERP-based procurement function
  
• Specific to the position (level/discipline/years): Minimum 5 years in a similar role
  
• Industry: Manufacturing, Steel, Cement, Consumer goods
  

Procurement

• Timely procurement of material and services at the most competitive rates without compromising on quality.
  
• Enhance the process efficiency of PR to PO and fulfil the procurement requirements on time at optimised cost without compromising on quality.
  
• Ensure adherence to the Procurement policy and SOP, and that minimum audit observations are made during internal/external audits.
  
• Identify & implement opportunities for Cost optimisation and efforts to bring down the total time of the SCM cycle.
  
• New Vendor Development continues to source better quality products and services and reduce lead time.
  
• Select, evaluate and maintain relations with vendors through periodic performance reviews
  
• Floating Enquiries (RFQs) and Inviting Quotations, Negotiation with Vendors, making Comparisons, updating quotes, and cross-checking market rates for specific & typical items.
  
• Meeting with Internal Customer for Dispatch / Delivery status, updates of Projects, Process Improvement, etc., to achieve overall customer satisfaction.
  
• Secure material availability in accordance with the Material Requirements Plan (MRP).
  
• Liaise with the Shipping Companies, transporters and other parties involved for smooth clearance of goods and delivery to the plant(s)
  
• Develop and maintain effective relations with local customs authorities and KRA, ensuring that Import Duties and Taxes are paid.
  
• Achieve Cost Savings on procurement of goods and services through effective negotiation, new vendor development, material planning and value engineering.
  
• Manage and plan minimum stock balances to ensure supplier lead times and stock holding policies are maintained to avoid any stockouts.
  
• Strict control and monitoring of Inventory lying at warehouses is being done before ordering any fresh material in order to avoid duplication and reduce the inventory level.
  

Supply Chain Administration

• Adhere to Company standards and policies in addition to all regulatory requirements
  
• Support and implement Company initiatives to achieve performance, quality and safety metrics
  
• Work collaboratively with cross-functional teams and Vendors to create strategic value, risk management, and gain a competitive advantage for the organisation.
  
• Implement and drive a continuous improvement program in the procurement function and establish a high level of performance & standards.
  
• Select, evaluate and develop department employees, following general HR policies
  
• Maintain 100% accuracy in documentation, data management and compliance with SOPs.
  
• Proactively monitor procurement operational and financial performance, and develop personal and departmental action plans to achieve targets set for the department
  
• Ensure the safeguard and security of the Company assets
  
• Ensure that adequate insurance policy cover is arranged by the company for goods in transit and in stores
  
• Compliance with Legal Agreements as per SOP and ensure effective monitoring & tracking of Legal Agreements across functions.
  
• Ensuring Timely Payment to Suppliers, Vendors and Business Partners as per agreed PO Terms.