Finance And Admin Associates (Short Term Consultancy)

• A graduate preferably with a Degree in Finance, Accounting, Economics, Business Administration or any social science course
• Minimum of 2 years’ post-graduation experience in similar roles
• Computer literate preferably at intermediate level–use of Excel and Word
• Excellent numeracy, written and verbal communication skills
• Exceptional attention to details and accuracy
• Ability to work independently in an organized manner but within an integrated team.

• A graduate preferably with a Degree in Finance, Accounting, Economics, Business Administration or any social science course
• Minimum of 2 years’ post-graduation experience in similar roles
• Computer literate preferably at intermediate level–use of Excel and Word
• Excellent numeracy, written and verbal communication skills
• Exceptional attention to details and accuracy
• Ability to work independently in an organized manner but within an integrated team.

Job Summary

• We require qualified Finance and Admin Associates who will provide technical support in the Phase 1 HPV introduction at the National level and also support efficient logistics support to the implementation of TA activities for the following HAPPI focus states of Abia, Adamawa, Akwa Ibom, Benue, Enugu and Taraba.

Specific Activities
Finance Support:

• Review of attendance list with database through JSI designated Finance Officer
• Prepare the account documents for each payment using the approved financial template, payment sheets and guidelines as trained.
• Prepare payment schedule. Get thelist signed off by the assigned implementation team members.
• Work with the implementation team to resolve all failed payments and wrong account details.
• Ensure proper documentation and filing of all finance documents.
• Track and receive all invoices from suppliers & vendors and prepare the Invoice authorization forms
• Prepare all invoice payments and obtain approval from the authorized personnel
• Track and receive all invoices from suppliers & vendors and prepare the Invoice authorization forms
• Prepare all invoice payments and obtain approval from the authorized personnel

Payments:

• Prepare payment schedules and submit to assigned Finance Officer for payment, ensure that they are accurate, no double / third party payment included and that the right people are being paid.
• Ensure advance request for state level activities are properly expended and retired in line with JSI guidelines, policies and approved work plans
• Ensure all expenditures are well receipted and/or properly documented following JSI guidelines, policies and approved work plan.
• Perform any other assignments as may be assigned by designated country Finance Officer.

Deliverables

• Participants, vendors and facilitators are paid in accordance with the approved program budget and guidelines/policies.
• Payment schedules of all participants are filed.
• Participants are paid in a timely fashion and all complaints resolved.
• All databases are up to date for categories of personnel paid.
• Proper filing of all finance documents.

Timing of Consultancy:

• April – Sept, 2023