Company Secretary/Legal Officer

Provide secretarial services to the Shareholders and Board of Directors,provide and manage legal and compliance services required for the Company’s operations.

Company Secretary Roles:

• Responsible for secretarial services to the Shareholders and Board of Directors of the Company.
  

• Draw up the Board Calendar, agenda for the Shareholder’s Meeting.

• Organising Board Meeting and Board Committee Meetings.
  

• Prepare and or review Board papers for quality assurance purposes
  

• Take minutes of all Shareholder, Board and Board Committee meetings and distribute them to all rightful recipients.
  

• Prepare action reports for the Board on the Progress of implementation of Board decisions.
  

• Provide advice to the Management of the Company and the Board of Directors on legal compliance issues.
  

• Ensure that the company seal is kept safely and is used only on necessary legal documents.
  

• Ensure responsibility for all regulatory work requirements in registrar of companies.
  

• Ensure Induction of new Board Members is carried out
  

• Ensure Board Evaluations are carried out at least annually

Legal Support to all other Departments:

• Provide legal opinions and guidance to the Company in the preparation and review of contracts with third parties.
  

• Ensure Legal matters that are raised against the Company in the courts of law are ably attended to.
  

• Provide legal advisory services to all matters of a legal nature. This would include areas such as new legislation, internal policies and procedures etc.
  

• Any other work that may be assigned by Board members & Managing Director as mutually agreed upon by both parties.

Compliance and Support to other Departments:

• Maintain a balance of impartiality and fairness while promoting compliance excellence.
  

• Promote ethical conduct and compliance with rules, regulations and standard processes that govern the way the Company conducts business.
  

• To actively stay on top of the latest laws, regulations and business trends and be able to translate these into requirements for the operations of the Company.
  

• Support, educate and advise employees to ensure that they are in compliance with existing policies, processes and legislation.
  

• Monitoring on a regular basis (Daily, Weekly, Monthly and Annually) to ensure Laws, Regulations, policies and processes are being adhered to by the Company.
  

• To report all non-compliance issues to Senior Management and then work with staff to correct the issues identified and to advise department heads and management at large of proposed or pending regulatory changes.
  

• Develop and deliver training programs to increase understanding of regulatory requirements,
  

• Submit reports regularly as follows: Compliance monitoring reports to department heads; Senior Management and Board of Directors at least on a quarterly basis or as required from time to time.

KEY PERFORMANCE INDICATORS:

KEY WORKING RELATIONSHIPS:

·
Internal:

External:

• Registrar of Companies
  

• External Advocates
  

• Courts of Law
  

• Statutory agencies (URA, NEMA, Local Government Authorities, NSSF, UNBS etc.)