OVERALL PURPOSE OF THE JOB

Provide secretarial services to the Board of Directors and provide legal services required for the Bank’s operations.

RESPONSIBILITIES:

1.Company/ Board Secretary Roles:

• Responsible for secretarial services to the Management of the Bank and Board of Directors.
  

• Working in conjunction with the Chief Executive Officer/ Executive Director, draw up the agenda for the Shareholder’s Meetings, Board Meeting, and Board Committee Meetings, and make necessary arrangements for the meetings.
  

• Prepare and or review Board papers for quality assurance purposes for Board and Board Committee meetings.
  

• Take minutes of all Shareholder, Board, and Board Committee meetings and distribute them to all rightful recipients.
  

• Inform the Management and the Board on key legal issues affecting the banking industry in general and our Bank and respond to queries and requests of Management and Board members with regard to areas to do with current and future legislation.
  

• Prepare action reports for the Board on the progress of implementation of Board decisions.
  

• Provide advice to the Management of the Bank and the Board of Directors on compliance with all
  

• legal requirements pertaining to the Bank’s operations and the consequences of non-compliance.
  

• Ensure that the company seal is kept safely and is used only on necessary legal documents.
  

• Ensure responsibility for all regulatory work requirements at the registrar of companies like registration of resolutions, seeking clearances, and timely filing of all company returns.
  

2. Legal Support to Credit and other Departments:

• Oversee the registration of the Bank’s interest on all collateral pledged for credit facilities by staff and customers and to ensure the perfection of securities.
  

• Oversee the verification of the securities documents to be charged in favor of the Bank and ensure that the same are enforceable.
  

• Provide legal opinion and guidance to the Bank in the preparation and review of contracts with third parties.
  

• Represent the interests of the Bank in the courts of law and other fora.
  

• Provide legal advisory services to all matters of a legal nature. This would include areas such as new legislation, internal policies, and procedures.
  

• Maintain a balance of impartiality and fairness while promoting compliance excellence. Personal integrity is of the utmost importance in this role as a Legal Manager.
  

• Joint custody of securities documents to ensure that the Bank securities are kept in a safe and orderly manner.
  

• Promote ethical conduct and compliance with rules, regulations, and standard processes that govern the way the Bank conducts business.
  

• To actively stay on top of the latest laws, regulations, and business trends and be able to translate these into requirements for the operations of the Bank.
  

• To monitor whether the bank is operating according to applicable regulatory requirements, operating processes, and policies.
  

• Any other work that may be assigned by Executive Management / Board members and mutually agreed upon by both parties.
  

KEY PERFORMANCE INDICATORS:

• Safe custody and recording of the Board minutes.
  

• Safe custody of securities documents in the Bank.
  

• Timely distribution of agendas, minutes, and resolutions of the Board and Management to concerned parties.
  

• Sound counsel to the Board of Directors and management.
  

• Eliminating (in number and impact) the incidents involving legal risks.
  

• Timely completion of all legal documents/ contracts especially in the Credit department
  

• Timely completion of mortgages and registration of the Bank’s interest with various authorities for the perfection of securities.
  

KEY WORKING RELATIONSHIPS:

Internal:

• Board members and Executive Management
  

• Credit Department
  

• Human Resource Department
  

• EXCO Members
  

External:

• Courts of judicature
  

• Company Registries
  

• External Advocates
  

• Auctioneers
  

• Bank of Uganda and other statutory agencies
  

OVERALL PURPOSE OF THE JOB

Provide secretarial services to the Board of Directors and provide legal services required for the Bank’s operations.

RESPONSIBILITIES:

1.Company/ Board Secretary Roles:

• Responsible for secretarial services to the Management of the Bank and Board of Directors.
  

• Working in conjunction with the Chief Executive Officer/ Executive Director, draw up the agenda for the Shareholder’s Meetings, Board Meeting, and Board Committee Meetings, and make necessary arrangements for the meetings.
  

• Prepare and or review Board papers for quality assurance purposes for Board and Board Committee meetings.
  

• Take minutes of all Shareholder, Board, and Board Committee meetings and distribute them to all rightful recipients.
  

• Inform the Management and the Board on key legal issues affecting the banking industry in general and our Bank and respond to queries and requests of Management and Board members with regard to areas to do with current and future legislation.
  

• Prepare action reports for the Board on the progress of implementation of Board decisions.
  

• Provide advice to the Management of the Bank and the Board of Directors on compliance with all
  

• legal requirements pertaining to the Bank’s operations and the consequences of non-compliance.
  

• Ensure that the company seal is kept safely and is used only on necessary legal documents.
  

• Ensure responsibility for all regulatory work requirements at the registrar of companies like registration of resolutions, seeking clearances, and timely filing of all company returns.
  

2. Legal Support to Credit and other Departments:

• Oversee the registration of the Bank’s interest on all collateral pledged for credit facilities by staff and customers and to ensure the perfection of securities.
  

• Oversee the verification of the securities documents to be charged in favor of the Bank and ensure that the same are enforceable.
  

• Provide legal opinion and guidance to the Bank in the preparation and review of contracts with third parties.
  

• Represent the interests of the Bank in the courts of law and other fora.
  

• Provide legal advisory services to all matters of a legal nature. This would include areas such as new legislation, internal policies, and procedures.
  

• Maintain a balance of impartiality and fairness while promoting compliance excellence. Personal integrity is of the utmost importance in this role as a Legal Manager.
  

• Joint custody of securities documents to ensure that the Bank securities are kept in a safe and orderly manner.
  

• Promote ethical conduct and compliance with rules, regulations, and standard processes that govern the way the Bank conducts business.
  

• To actively stay on top of the latest laws, regulations, and business trends and be able to translate these into requirements for the operations of the Bank.
  

• To monitor whether the bank is operating according to applicable regulatory requirements, operating processes, and policies.
  

• Any other work that may be assigned by Executive Management / Board members and mutually agreed upon by both parties.
  

KEY PERFORMANCE INDICATORS:

• Safe custody and recording of the Board minutes.
  

• Safe custody of securities documents in the Bank.
  

• Timely distribution of agendas, minutes, and resolutions of the Board and Management to concerned parties.
  

• Sound counsel to the Board of Directors and management.
  

• Eliminating (in number and impact) the incidents involving legal risks.
  

• Timely completion of all legal documents/ contracts especially in the Credit department
  

• Timely completion of mortgages and registration of the Bank’s interest with various authorities for the perfection of securities.
  

KEY WORKING RELATIONSHIPS:

Internal:

• Board members and Executive Management
  

• Credit Department
  

• Human Resource Department
  

• EXCO Members
  

External:

• Courts of judicature
  

• Company Registries
  

• External Advocates
  

• Auctioneers
  

• Bank of Uganda and other statutory agencies