Facilities Officer

• Bachelor’s degree in business administration or a related field.
  
• Facilities certification is added advantage.
  

Work Experience

• A minimum of 2 years of experience in Facilities Management in reputable organization.
  
• Strong understanding of facilities management.
  
• Communication, and interpersonal skills.
  
• Ability to manage multiple tasks and priorities effectively.
  
• Proficiency in Microsoft Office Suite and other relevant software
  

Facilities Management:

• Oversee the management and maintenance of the bank's facilities, ensuring they are safe, clean, and functional.
  
• Ensure all utilities (electricity, water, HVAC) are operational and resolve any facility-related issues promptly.
  
• Coordinate the timely renewal of building leases and manage the allocation of office space.
  
• Developing facilities related budgets and oversees leasing contracts
  
• Ensuring that bank premises and equipment meet minimum requirements.
  
• Making sure all safety equipment such as fire detections are in excellent operational state
  
• Overseeing third party service contracts including cleaning service providers and others and directs preventive maintenance procedures for all facilities.
  
• Making sure that all office buildings, parking lots, store areas, grounds and equipment are well maintained and in optimal working conditions.
  
• Execution of the asset verification exercise as per the laid down policy and prepare reports with remedies for areas of improvement and ensure they are addressed.
  
• Tracking asset movements and ensure that all bank assets are in their appropriate places of deployment and in the event of redeployment process documents to facilitate redeployment.
  
• Managing office space planning to ensure that the facility layout will accommodate present and future needs.
  
• Conducting periodic inspections of facilities, carrying out needs assessment and implementing improvements in operations as appropriately as per the Occupational Health and Safety guidelines.
  
• Carrying out period testing of all installed health and safety equipment and make reports of the same with recommendations example fire alarm among others
  
• Ensures facility operations are in compliance with established health and safety procedures
  
• Compiling and producing reports for senior management.
  

Budget and Reporting:

• Prepare and manage the facilities budget, ensuring cost-effective use of resources.
  
• Provide regular reports on facilities activities.
  
• Recommend improvements and cost-saving measures.
  

Compliance and Risk Management:

• Ensure all activities within the facilities comply with internal policies, banking regulations, and health and safety standards.
  
• Address any risks or compliance issues promptly and report them to Manager Administration.
  

Financial Responsibility

• Facilities Budget Management
  
• Cost Control
  
• Financial Reporting
  
• Vendor Management