Maintenance Planner

• A Bachelor’s Degree in Mechanical Engineering, Industrial Engineering or Electrical Engineering, from Makerere University, Kyambogo University, or a recognized equivalent institution is required at the level.
  

Professional / Technical Certifications (Required or Preferred):

• Certification in Maintenance Planning & Scheduling — recognized qualifications from bodies such as the Plant Engineering & Maintenance Association (PEMAC), Society for Maintenance and Reliability Professionals (SMRP), or equivalent international body.
  
• CMMS training and certification on the specific platform in use (e.g., SAP PM, IBM Maximo, Fiix, eMaint, Hippo CMMS, or equivalent).
  

Minimum Experience:

• At least 1–2 years of experience in a maintenance planning, reliability engineering, or maintenance management role within an industrial, manufacturing, agro-processing, logistics, utilities, or heavy transport environment.
  
• Demonstrated experience developing and managing preventive maintenance schedules across multi-asset, multi-discipline maintenance environments.
  

Maintenance Planning & Scheduling

• Develop, maintain, and continuously improve the Master Maintenance Plan covering all assets — HGV fleet, refrigeration units, electrical systems, workshop equipment, and facility infrastructure — aligned to manufacturer service intervals, operational requirements, and reliability data.
  
• Produce weekly and monthly maintenance schedules, allocating tasks to the appropriate maintenance personnel (mechanics, electrical engineer, refrigeration engineer) based on skill requirements, workload, and asset criticality.
  

Shutdown & Outage Planning

• Plan and manage all planned maintenance shutdowns and major service outages — developing detailed shutdown work packs including task lists, resource plans, material lists, contractor scopes, and safety requirements.
  
• Conduct pre-shutdown planning meetings with the maintenance team, Fleet Coordinator, and operations to confirm scope, resources, timelines, and operational impact mitigation.
  
• Monitor and track shutdown execution in real time, identifying schedule slippages early and re-sequencing work to recover the plan where possible.
  

Computerized Maintenance Management System (CMMS) Administration

• Serve as the organization’s CMMS administrator — maintaining the asset register, work order templates, preventive maintenance triggers, spare parts catalogue linkages, and user access configurations.
  
• Ensure data integrity within the CMMS: all completed work orders are closed with actual hours, materials used, fault descriptions, and root cause codes before month-end.
  
• Generate and distribute standard CMMS reports — work order status, backlog analysis, PMS compliance, cost-per-asset, and MTBF/MTTR trends — to the Maintenance Manager and relevant stakeholders.
  

Spare Parts & Materials Planning

• Derive advance materials requirements from the maintenance plan and communicate planned consumption forecasts to procurement and stores in sufficient time to ensure parts availability before scheduled maintenance.
  
• Maintain critical spare parts lists for all key assets, recommending appropriate stock levels based on lead times, failure frequency, and operational criticality.
  
• Coordinate with procurement on long-lead-time spare parts — particularly for specialist refrigeration components, electrical switchgear, and HGV drivetrain parts — to prevent unplanned downtime due to parts unavailability.
  

Reliability Analysis & Continuous Improvement

• Analyze maintenance data from the CMMS to identify recurring failure patterns, high-cost assets, and components with deteriorating reliability — and use these findings to optimize preventive maintenance frequencies and task content.
  
• Apply Reliability-Centered Maintenance (RCM) principles to review and rationalize maintenance strategies for critical assets, shifting from time-based to condition-based maintenance where appropriate.
  
• Track key reliability indicators meant “Mean Time Between Failures (MTBF), Mean Time to Repair (MTTR), Overall Equipment Effectiveness (OEE) where applicable — and present trend analysis to the Maintenance Manager.
  

Contractor & Budget Management Support

• Prepare scopes of work, work packs, and performance requirements for planned external contractor engagements — specialist refrigeration services, electrical inspections, tyre management contracts, and vehicle body work.
  
• Track contractor performance against agreed schedules, quality standards, and costs — escalating variances to the Maintenance Manager for commercial management action.
  

Reporting & Management Information

• Prepare and submit a comprehensive monthly maintenance performance dashboard to the Maintenance Manager covering: PMS compliance, work order status, planned vs. reactive ratio, MTBF/MTTR trends, budget position, and key exception items requiring management attention.
  
• Produce weekly maintenance schedules and work order allocation reports for distribution to the maintenance team at the start of each week.
  
• Prepare shutdown completion reports, contractor performance summaries, and ad-hoc engineering management information as requested