Time management is about accomplishing more in less time.
Photo credit: Vector Juice
At one point or another we have busy schedules when it comes to what needs to be done in a day or week. It is common to hear statements like, “How will I complete this project before the deadline?” or “It’s getting too much for me.” The major issue here is time management. It is about accomplishing more in less time. It is a struggle for most people so here are some tips on how improve on that:
1. Task plan
This means managing tasks that ought to be done by creating a task plan. It can be on paper or online task management tool. You first write down what tasks need to be done by the end of the day or week. Arrange them by placing urgent tasks first on the list (in order of priority). Once a task is completed then you tick it off. It gives you a realistic framework of what ought to be done and makes it more efficient.
The more the distractions the less work you will get done. Concentrate on one task at a time then complete it before moving on to the next. If you choose to multitask thinking that you can do everything at once, what it actually does is slow down your productivity. It’s also advisable to turn off your desktop or mobile notifications.
3. Set deadlines
Procrastination is the enemy to time management that many struggle with. One way to deal with that is to set a time limit to each task. For example, if you were to write a proposal or finalize a project, you can give yourself 2hrs. Star at 9am then try finish it by 11am.
4. Take breaks
Overworking will make you exhausted and wear you out. Taking a much needed break goes a long way in keeping your mental, emotional and physical state at peak levels. It refreshes and recharges your productivity.
5. Delegate tasks
Doing everything on your own is stressful. You can lessen the workload by handing over some of the responsibilities to team members who are qualified. That way you have time to spend on more important ones that are urgent.
6. Learn to say no
It is often said that every time you say yes to something that is unimportant, you are actually saying no to something that is important. Agreeing to take up challenges to grow in your career is good but when you fail to manage them then it’s not worth it. Not every opportunity is meant for your career growth.