Administration and Logistics Coordinator

Please Note:

This recruitment is being managed by AMSCO on behalf of FreshChips Factory.

Position Summary

FreshChips Factory is seeking a highly organized and detail-oriented Administrative and Logistics Coordinator to join our team. This dual-role position is critical for maintaining efficient office operations and ensuring the smooth, timely flow of our product from the factory to our customers. The Coordinator will report directly to the Operations Manager.

Qualifications

Required Skills and Experience

• Proven experience in an administrative or logistics support role, preferably within a manufacturing, food production, or distribution environment.
  

• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with data entry and basic accounting software.
  

• Exceptional organizational skills and a high degree of attention to detail and accuracy.
  

• Excellent communication and interpersonal skills, with the ability to effectively coordinate with drivers and various internal teams.
  

• Demonstrated ability to multitask and manage time effectively in a fast-paced environment.
  

Education

• A high school diploma or equivalent is required; an Associate's or Bachelor's degree in Business Administration, Logistics, Accounting, or a related field is a plus.
  

Administrative Support & Accounting Assistance

• Paperwork Management: Collect, organize, and accurately file all essential company documentation, including delivery receipts, invoices, expense reports, and other operational records.
  

• Accounts Receivable (AR) Support: Assist with AR duties, following up on outstanding balances, and maintaining organized customer billing files.
  

• Accounts Payable (AP) Support: Assist with AP duties, including processing vendor invoices, verifying payment documentation.
  

• General Office Duties: Handle incoming and outgoing correspondence, manage office supplies inventory, and provide general administrative support to the Operations Manager and other departments as needed.
  

Logistics and Route Planning

• Route Facilitation: Work closely with delivery drivers to facilitate and optimize daily route plans that are provided by the Operations team, ensuring efficient, cost-effective, and timely deliveries to all customers.
  

• Documentation: Prepare necessary shipping and logistics documentation (e.g., manifests, bills of lading, driver logs).
  

• Communication: Act as a key communication link between the operations team, drivers, and sales, addressing any route or delivery issues promptly and effectively.
  

• Record Keeping: Maintain accurate records of all logistics activities, including mileage, fuel usage, and delivery performance metrics.
  

How to Apply

Send your detailed Curriculum Vitae (CV) to:📧recruitment.eastafrica@amsco-africa.com and state the Job Title as the subject.

🕓 Application Deadline: 17th November, 2025

Only shortlisted candidates will be contacted.