Administrative Assistant I

Duties and Responsibilities

Duties and responsibilities at this level will entail: – ensuring security of office equipment, documents and records; recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office; planning and organizing meetings, workshop/conferences and seminars; operating office equipment; responding to correspondences; attending to visitors/clients; handling telephone calls, enquiries and appointments; handling protocols and confirming travel itineraries

Minimum Academic, Professional Qualifications and Experience

• Served in the grade of Administrative Assistant II or in comparable position for minimum period of four (5) years.
  
• Served in the grade of Administrative Assistant II or in a comparable position for a minimum period of four (4) years;
  
• Passed the following examinations from the Kenya National Examinations Council (KNEC);
  • Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
    
  • Shorthand III (120 w.p.m);
    
  • Business English III/Communications I;
    
  • Office Management III/Office Administration and Management III;
    
  • Secretarial Duties II;
    
  • Commerce II;
    

OR

• Diploma in Secretarial Studies from the Kenya National Examinations Council.
  
• Higher Diploma is an added advantage
  
• Certificate in Supervisory Skills lasting not less than two (2) weeks from a recognized institution.
  
• Certificate in computer applications and demonstrate proficiency in computer use and applications; and
  
• demonstrated professional competence as reflected in work performance and results.