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Seniority

Administrative, clerical Jobs in Kenya

41

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Front Office Personnel

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School Administrator

Nairobi, Kenya

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Business Development Coordinator

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Hospital Administrator

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Secretary

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Ruaraka Uhai Neema Hospital (RUNH)

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Hospital Receptionist

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Tree Agama

Only on Fuzu
Office Assistant

Nairobi, Kenya

Only on Fuzu

Personal Assistant

Closing: Jul 24, 2022

22 days remaining

Published: Jun 29, 2022 (3 days ago)

Job Requirements

Education:

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Work experience:

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Job Summary

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About the company

Our company has over 10 years of experience with European imported wardrobes and furniture.

Role Summary

We are looking for a versatile and highly-organized Personal Assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the MD. You may also be required to make travel arrangements and assist with other duties when required.



Responsibilities

About the company

Our company has over 10 years of experience with European imported wardrobes and furniture.

Role Summary

We are looking for a versatile and highly-organized Personal Assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the MD. You may also be required to make travel arrangements and assist with other duties when required.



  • Monitoring MD’s email and responding if required

  • Prepare communication (letters, presentations, reports) on behalf of the MD

  • Devise and maintain office systems, including data management and filing

  • Write proposals and give MD approval

  • Screen phone calls, enquiries, and requests, and handle them appropriately

  • Organize and maintain diaries and make appointments

  • Organize and attend meetings as well as ensure the MD is well prepared for meetings

  • Conduct or prepare any research that the MD may require

  • Assist in organizing both company and external events

  • Take notes and write minutes during meetings

  • Our Ideal candidate would need to have the following key attributes:

    • At least 3 -4 years of relevant experience in secretarial work, office administration or related field

  • A degree is an added advantage

  • Qualification

    • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.

  • Advanced typing, note-taking, recordkeeping, and organizational skills.

  • Ability to manage internal and external correspondence.

  • Working knowledge of printers, copiers, scanners, and fax machines.

  • Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.

  • Excellent written and verbal communication skills.

  • Exceptional interpersonal skills.

  • Applications submitted via Fuzu have 32% higher chance of getting shortlisted.