BID Executive

Academic and professional Qualifications

• Bachelor’s degree in IT, Business, Procurement, or a related field.
  
• Minimum 3 years of experience in bid management or proposal development in IT or technology sales sector.
  

Essential Skills

• Experience with Microsoft products or Microsoft Partner ecosystem (highly advantageous).
  
• Strong understanding of cloud solutions (M365, Azure) and Microsoft licensing models.
  
• Good grasp of Kenyan procurement laws and tendering procedures.
  
• Excellent research, writing, editing, and documentation skills.
  
• Strong analytical, organizational, and multitasking abilities.
  
• High integrity and ability to handle confidential information.
  
• Ability to work independently and under pressure.
  
• Strong team collaboration and strategic thinking.
  

Bid & Tender Management

Identify and monitor advertised bids, tenders, and proposal opportunities across public and private sector platforms

• Lead, the preparation, coordination, and submission of responses for bids, RFPs, RFQs, EOIs, and relevant tenders.
  
• Ensure all proposals comply with client requirements: technical, financial, and administrative as well as deadlines, and company standards.
  
• Analyse bid documents from clients across public and private sectors.
  
• Develop bid plans, schedules, and deliverables to ensure on-time submission.
  
• Maintain a repository of reusable bid content, templates, and case studies.
  

Proposal Writing & Documentation

• Prepare compelling technical and commercial proposals aligned with Microsoft products and services.
  
• Work with sales, technical teams, and management to craft impactful value propositions.
  
• Review and edit proposal content to ensure accuracy, consistency, and compliance.
  
• Ensure branding and format follow company and Microsoft Partner guidelines.
  

Collaboration and coordination

• Work closely with project teams in articulating customer requirements to ensure competitive and feasible technical proposal responses.
  
• Coordinate internal approval processes (pricing, terms, certifications).
  
• Liaise with relevant stakeholders to align bids with product offerings and licensing models.
  
• Facilitate review meetings and approvals before submission.
  

Market Intelligence & Strategy

• Maintain a structured opportunity tracking and tender calendar for the organization.
  
• Regularly scan procurement portals, corporate websites, and partner channels for relevant opportunities.
  
• Work with the rest of the Business Development team to qualify opportunities and support Go/No-Go decisions.
  
• Track ICT procurement trends in Kenya (government and enterprise sectors).
  

Compliance

• Ensure compliance with Microsoft partner requirements and certifications
  
• Ensure all bids meet regulatory and statutory requirements
  
• Maintain and update company profiles, certifications, and documentation on procurement platforms.
  
• Track renewal deadlines for registrations, certifications, and compliance documents.