Executive Assistant – Carbon Excellence & Distribution Support

Skills and Experience

• Bachelor’s degree in engineering, Economics, Business, Environmental Science, Data Analytics, or related field.
  
• 4–7 years of experience in strategy & operations, or cross-functional program support roles.
  
• Demonstrated experience supporting initiatives across multiple stakeholders
  
• Strong analytical capability (Advanced Excel required; experience with BI tools preferred).
  
• Structured and systems-level thinker.
  
• Strong analytical and problem-solving capability.
  
• Executive presence and confidence.
  
• Ability to influence senior stakeholders without line authority.
  
• High ownership and execution bias.
  
• Strong written communication and presentation skills.
  
• Comfortable operating in ambiguity and high-growth environments.
  

• Cross-Functional Governance & Execution Discipline
  

  • Establish and maintain a centralized functional execution tracker covering OKRs, strategic initiatives, and cross-departmental commitments.
    
  • Translate Director-level priorities into structured workplans with defined owners, milestones, and success metrics.
    
  • Conduct systematic follow-ups with functional leads to monitor progress against commitments. Identify delays, conflicting priorities, or ownership gaps and proactively drive resolution.
    
  • Develop structured escalation frameworks to address slippages before they impact carbon excellence or distribution performance.
    
  • Standardize reporting cadence across Carbon Excellence and Distribution Support to ensure consistent visibility.
    

• Software Prioritization & Systems Governance
  

  • Consolidate feature requests from multiple teams into structured requirement summaries.
    
  • Develop impact vs effort and risk-based prioritization matrices to support decision-making by the Director.
    
  • Prepare briefing materials and structured data packs for roadmap prioritization meetings.
    
  • Track approved development items through implementation and monitor delivery timelines.
    

• Strategic Project Leadership
  

• • Support cross-functional projects from scoping through execution, including:
    

• • Stakeholder mapping
    

• • Timeline planning
    

• • Risk identification and mitigation tracking
    
  • Coordinate country-level implementation tracking for governance frameworks and SOP updates.
    
  • Monitor project progress and provide structured status updates to the Director.
    

• Reporting & Performance Visibility
  

• • Consolidate data from multiple teams into executive-ready summaries and visual reports.
    
  • Support preparation of monthly and quarterly performance reports
    

• Director Representation & Executive Interface
  

• • Represent the Director in selected internal operational, governance, and alignment meetings.
    
  • Provide structured summaries of discussions, decisions, risks, and required follow-ups.
    
  • Ensure action items are clearly assigned and tracked to completion.
    
  • Prepare SMT-ready slide decks and executive briefings.
    
  • Serve as a first-level filter for operational issues, ensuring only material risks are escalated.
    
  • Maintain oversight of cross-functional communication to ensure alignment with strategic priorities.