Fleet and Maintenance Manager - Tatu Coffee

Requirements

• Experience: Minimum of 10 years of hands-on experience in maintaining heavy machinery and fleets within a busy coffee or tea farm environment, including experience with processing factory equipment.
  
• Technical Expertise: Deep knowledge of diesel engines, hydraulic systems, tractor implements, and coffee processing plant mechanics (dry/wet mills).
  
• Education: Higher Diploma or Degree in Mechanical Engineering (Automotive or Plant option) or a related technical field.
  
• Regulatory Knowledge: Thorough understanding of NTSA regulations and DOSHS requirements for agricultural machinery.
  
• Leadership: Proven ability to manage a team of mechanics and operators in a high-pressure agricultural setting.
  

Technical Maintenance & Integrity

• Preventative Maintenance: Design and execute a rigorous scheduled servicing program for all vehicles, tractors, and coffee processing factory machinery.
  
• Factory Oversight: Ensure the technical integrity of coffee processing equipment, minimizing downtime during peak harvest seasons.
  
• Daily Inspections: Implement and oversee mandatory daily pre-operation checks for all fleet and machinery to identify technical faults before they escalate.
  
• Spare Parts Management: Manage the inventory of critical spares and lubricants to ensure rapid repair turnaround times.
  

Safety & Risk Mitigation

• Zero-Accident Mandate: Take full accountability for vehicle and tractor safety, implementing protocols specifically designed to eliminate workplace accidents.
  
• Medical Surveillance: Coordinate and conduct mandatory annual medical examinationsfor all tractor operators, machinery operators, and drivers to ensure they are fit for duty.
  
• Incident Investigation: Conduct technical root-cause analysis for any mechanical failures or near-misses, providing detailed reports to the CEO.
  

Training & Inspections

• Operator Training: Conduct mandatory technical and safety training sessions for all operators and drivers, focusing on safe operation, load limits, and terrain navigation.
  
• Standardized Testing: Administer internal proficiency tests for all new and existing drivers/operators before they are cleared to handle Tatu Coffee assets.
  
• Compliance Inspections: Perform regular, documented inspections of all assets to ensure compliance with Kenyan transport and occupational safety laws.
  

Reporting & Strategy

• CEO Briefings: Provide regular, detailed reports to the Tatu Coffee CEO on the status, health, and projected maintenance costs of the entire fleet and machinery pool.
  
• Budget Management: Manage the maintenance budget effectively, ensuring high-quality parts and service while adhering to the monthly gross salary and operational expenditure limits.
  
• Performance Tracking: Maintain detailed logs for each asset, tracking fuel consumption, repair frequency, and total cost of ownership.