Fuel & Telematics Administrator M/F

KEY RESPONSIBILITIES

• Monitor daily fuel consumption by vehicle, driver, and route to ensure compliance with approved fuel consumption benchmarks.
  
• Reconcile fuel transactions against telematics and GPS data, identifying and investigating fuel losses, anomalies, or discrepancies.
  
• Maintain accurate fuel records and prepare daily, weekly, and monthly fuel consumption reports.
  
• Support implementation of fuel efficiency initiatives and monitor improvements against established KPIs.
  
• Administer GPS tracking and telematics systems, ensuring continuous functionality and timely escalation of system faults.
  
• Monitor vehicle utilization, idling time, speeding, harsh braking, unauthorized movements, route deviations, and driver behaviour through telematics systems.
  
• Analyse fleet performance data to identify underperforming assets and recommend corrective actions to improve fleet efficiency and reduce operating costs.
  
• Prepare operational dashboards and performance reports covering fuel efficiency, vehicle utilization, telematics compliance, and driver performance.
  
• Ensure compliance with company fuel management policies, telematics procedures, and Standard Operating Procedures (SOPs).
  
• Maintain complete and accurate documentation to support internal and external audits.
  
• Liaise with drivers, supervisors and telematics service providers to resolve operational issues and improve fleet performance.
  
• Support investigations relating to fuel variances, telematics exceptions, accidents and operational non-conformities (Violations).
  
• Perform any other duties assigned by the Fleet & Transport Solutions Manager.
  

KEY SKILLS AND KNOWLEDGE

• Fleet fuel management and fuel control processes.
  
• GPS tracking and telematics systems.
  
• Fleet performance monitoring and reporting.
  
• Transport operations and fleet management.
  
• Data analysis and performance reporting.
  
• Strong analytical and problem-solving skills.
  
• Microsoft Office Suite, particularly Excel, Word, and Outlook.
  
• Experience with fleet management systems and telematics platforms.
  

EXPERIENCE

• Minimum of two (2) years' experience in fleet management, transport operations, fuel management, or telematics administration.
  
• Experience managing GPS tracking systems, fuel reconciliation, and fleet performance reporting.
  
• Experience using Transport Management Systems (TMS), Fleet Management Systems, or telematics platforms is an added advantage.
  

QUALIFICATIONS

• Diploma or Bachelor's Degree in Logistics, Supply Chain Management, Transport Management, Mechanical Engineering, Business Administration, or a related field.
  
• Professional certification in Fleet Management, Transport Management, Logistics, or Supply Chain Management is an added advantage.