HR Officer (Oil & gas) – Kenya

Key Responsibilities:

• Maintain accurate and up-to-date employee records, personnel files, employment contracts, HR forms, and other employee documentation.

• Prepare employment letters, contracts, HR forms, correspondence, and other HR documentation as required.

• Maintain HR trackers covering headcount, contracts, leave, attendance, recruitment, employee movements, probation periods, and contract expiry dates.

• Support the implementation and consistent application of HR policies, procedures, and processes.

• Coordinate recruitment activities, including interview scheduling, candidate communication, recruitment documentation, reference checks, and pre-employment requirements.

• Facilitate employee onboarding and ensure completion of joining documentation, induction, and orientation activities.

• Maintain an updated recruitment and manpower tracker and provide recruitment status updates as required.

• Maintain accurate employee attendance and leave records, process leave applications, and monitor employee leave balances.

• Track probation periods, contract expiry dates, transfers, promotions, employee movements, and exits, ensuring appropriate follow-up and documentation.

• Monitor attendance and absenteeism issues and escalate matters where necessary.

• Act as a first point of contact for routine employee HR queries and provide guidance on HR policies, procedures, and processes.

• Support the documentation and administration of disciplinary and grievance matters and escalate complex employee relations issues as required.

• Assist in coordinating employee engagement, staff welfare, and employee communication activities.

• Provide accurate employee information and monthly changes required for payroll processing.

• Support the verification of leave, attendance, and other payroll inputs and coordinate with Finance as required.

• Maintain employee benefit records, including medical cover and other company benefits, and assist employees with routine benefit-related queries.

• Coordinate with Finance and external service providers on employee-related administration where required.

• Coordinate logistics for staff training, development activities, induction, and orientation programmes.

• Maintain employee training and development records and track mandatory training and certification requirements.

• Support the implementation of learning and development activities and other HR initiatives.

• Support compliance with company HR policies, procedures, and applicable Kenyan employment legislation.

• Maintain proper employee documentation to support internal and external audits, regulatory requirements, and compliance reviews.

• Ensure confidentiality, secure handling, and appropriate management of employee information.

• Maintain accurate employee information within the Company’s HRIS/ERP system and update records relating to employees, leave, attendance, and other HR transactions.

• Prepare routine HR reports, statistics, headcount reports, employee movement reports, and other HR information as required.

• Maintain the organisational structure, staff list, and HR reporting trackers.

• Support the effective use and implementation of HR systems and contribute to HR process improvements.

• Support communication of HR policies, notices, procedures, and employee-related information.

• Assist in organising employee engagement activities, staff welfare initiatives, and internal HR programmes.

• Provide administrative support to the Human Resources Manager and support HR projects and initiatives as assigned.

• Collaborate with Heads of Department, Finance, Administration, management, and employees to ensure effective HR service delivery.

• Maintain proper custody, filing, and archiving of HR documents and records.

• Perform any other reasonable HR duties assigned by the Human Resources Manager.

Required Qualifications:

• Bachelor’s degree or Diploma in Human Resource Management, Business Administration, or a related field.

• CHRP qualification or ongoing CHRP training is preferred.

• Membership of a recognised HR professional body is an added advantage.

• Minimum 5 years’ progressive experience in Human Resources or HR Administration within the Oil & Gas, industrial, or renewable energy sectors.

• Demonstrated experience in recruitment, onboarding, employee records, leave and attendance administration, payroll support, employee benefits, and general HR operations.

• Experience working with an HRIS/ERP system is an advantage.

• Good understanding of HR administration and employee lifecycle processes.

• Basic knowledge of Kenyan employment legislation and HR compliance requirements.

• Strong record-keeping, document management, and reporting skills.

• Competence in Microsoft Word, Excel, and other Microsoft Office applications.

• Experience maintaining HR trackers, employee databases, and routine HR reports.

• Basic understanding of recruitment, payroll, leave, employee benefits, and employee relations administration.

• Strong ability to maintain confidentiality and handle sensitive employee information with discretion.

• Excellent communication, interpersonal, organisational, and stakeholder management skills.

• Strong attention to detail, accuracy, follow-through, and time management.

• Demonstrated ability to work independently with minimal supervision and effectively support employees at different levels.

• Proactive, responsive, professional, and team-oriented approach to work.

• Demonstrated ability to operate effectively within a fast-paced and operationally demanding environment while maintaining high standards of accuracy, confidentiality, compliance, and service delivery.