Support the HR Manager in effectively managing the life cycle of the team members,
fostering a culture of growth, development and performance whilst reflecting promoting the company culture and values – this will be achieved through monitoring and follow up from onboarding to off boarding in the life of an employee
Updating new hires and separations in the HR system in place
Carry out reconciliations and analyses as requested from time to time by the HR Manager
Manage hotel biometric system, generating reports as required
Ensure preparation and distribution of payslips by the Finance Department is within stipulated timelines
Ensure personal filing systems and the hotel’s HR information systems are kept up to date, and ensure all personal information is kept confidential and well organized, and in adherence to the Data Protection Act
Administration of contracts, informing HR Manager in due time on timelines in relation to renewal or non-renewal of probation, contract, PIPs etc
Ensure availability of all relevant information on staff files as per hotel check list
Monitor that employee medical insurance is well updated
Monitor that Hotel complies with all administrative requirements (working hours’
registration, overtime registration, etc
Ensure all food handlers have bi-annual renewed health certificates and bringing to the attention of the HR Manager at least 2 weeks prior to their expiry
Ensure effective and efficient management of absenteeism (Registration and follow up on absenteeism, required justification is handed in, payroll is informed on days to be deducted/paid out, all paperwork is processed etc
Monitor that all items on the starters checklist (i.e. badge, uniform) are completed for every new hire
Manage employee leave days by maintaining a record of vacation earned by all employees
Assists in the preparation of monthly Human Resources report by collecting and suppling required information to the HR Manager in time (turnover report, employee sick leave report, vacation reports)
Assist in the compilation and distribution of employee communication
To maintain an up to date CV’s Database, for future facilitation of recruitment needs
To assist in recruitment process by communicating to stakeholders as guided, preparing candidates’ profiles in preparation for interviewing and scoring
Receive staff complaints, suggestions, queries and feedback making sure they have been handled properly
Maintain an up to date computerized database of all employees
Ensure HR work areas are clean and organized at all times
Ensure that office equipment is kept clean and well maintained, take corrective action as required
Assist in developing the departmental business plan and budget and analyzing deviation to budget, and takes action as required
Ensuring employees follow all policies and procedures bringing any breach to the attention of HR Manager in good time
Carry out research on matters related to human capital as requested by the HR Manager
from time to time
Build and maintain effective working relationships with all key stakeholders and partners both internal and external ensuring all communications/activities are controlled and undertaken in a timely manner
Responsible for own performance management, as well as supporting the HR Manager in driving the performance management for all team members
