Junior Inventory Supervisor

Qualifications & Requirements

• Degree in Supply Chain Management, Procurement, Logistics, Business Administration, or Accounts or related field.
  
• Minimum of 3–5 years’ experience in warehouse or inventory management.
  
• Experience in feeds, warehouses, FMCG, manufacturing, or agricultural operations is an added advantage.
  
• Proficiency in ERP systems and Microsoft Office applications.
  
• Strong leadership, organizational, and reporting skills.
  

1. Inventory Management
   

• Maintain accurate inventory records for feeds, consumables, spare parts, tools, and all departmental items.
  
• Monitor stock levels and ensure timely replenishment to avoid stockouts or overstocking.
  
• Ensure all inventory transactions are accurately captured in the ERP/system.
  
• Conduct daily, weekly, and monthly stock reconciliations.
  
• Investigate and report stock variances, damages, losses, and discrepancies.
  
• Monitor expiry dates and implement FIFO/FEFO inventory control practices where applicable.
  
• Coordinate with procurement and user departments to ensure timely receipt and issuance of materials.
  
• Verify all incoming and outgoing stock against approved documentation and system records.
  
• Prepare and submit periodic inventory and stock movement reports to management.
  
• Ensure proper labeling, storage, and categorization of inventory items for easy identification and retrieval.
  
• Maintain minimum and maximum stock levels in line with operational requirements.
  
• Support periodic internal and external audits by providing accurate inventory documentation and records.
  
• Monitor slow-moving, obsolete, and damaged stock and recommend corrective actions.
  
• Ensure compliance with company policies, safety standards, and warehouse procedures in inventory handling.
  
• Coordinate cycle counts and spot checks to improve inventory accuracy and accountability.
  
• Track usage trends and consumption patterns to support forecasting and planning.
  
• Supervise proper housekeeping and organization within storage areas to maintain operational efficiency.
  
• Ensure all stock requisitions, transfers, and returns are processed and documented accurately.
  
• Collaborate with warehouse and logistics teams to ensure efficient stock movement and distribution.
  
• Train and guide junior store and warehouse staff on inventory handling procedures and system usage
  

2. Warehouse Operations

• Supervise receiving, storage, issuance, and dispatch activities.
  
• Ensure all goods received match approved Purchase Orders, Delivery Notes, and invoices.
  
• Confirm proper palletization, stacking, labeling, and storage practices.
  
• Ensure proper space utilization and warehouse cleanliness standards are maintained.
  
• Coordinate loading and offloading activities safely and efficiently.
  
• Ensure all warehouse transactions are accurately recorded in the ERP/system in real time.
  
• Implement and enforce warehouse SOPs, safety procedures, and operational controls.
  
• Conduct routine inspections of warehouse facilities, equipment, and storage conditions.
  
• Coordinate inter-warehouse stock transfers and departmental stock requests.
  
• Ensure proper handling and storage of sensitive, fragile, or hazardous materials where applicable.
  
• Supervise warehouse staff and allocate daily operational tasks effectively.
  
• Ensure timely preparation and dispatch of goods according to approved requisitions and schedules.
  
• Monitor turnaround times for receiving and dispatch processes to improve efficiency.
  
• Maintain accurate documentation for all warehouse movements, transfers, and dispatches.
  
• Coordinate maintenance and servicing of warehouse equipment such as forklifts, pallets, and weighing scales.
  

3. FIFO / FEFO Compliance

• Enforce FIFO (First In First Out) and FEFO (First Expiry First Out) procedures for feeds and sensitive inventory items.
  
• Monitor feed expiry dates and ensure timely utilization.
  
• Minimize feed damages, leakages, and wastage during handling and storage.
  

4. Team Supervision

• Supervise warehouse clerks, loaders, forklift operators, and store attendants.
  
• Allocate daily duties and monitor staff productivity and discipline.
  
• Support staff training on inventory controls and warehouse practices.
  

5. Reporting & Documentation

• Prepare inventory reports, stock movement reports, variance reports, and consumption analysis.
  
• Maintain proper filing of GRNs, SIVs, delivery notes, transfer forms, and stock adjustment records.
  
• Provide accurate consumption, variance and cost per dept. reports to management within required timelines.
  

6. Compliance & Safety

• Ensure compliance with company SOPs, inventory policies, and audit requirements.
  
• Maintain health and safety standards within the warehouse and store areas.
  
• Coordinate periodic audits and support internal and external audit exercises.
  
• Ensure proper handling of hazardous or sensitive materials where applicable.
  

7. Coordination & Communication

• Liaise with procurement, transport, production, finance, and departmental teams on inventory requirements.
  
• Coordinate with suppliers during deliveries and discrepancy resolution.
  
• Support operational planning through accurate stock visibility and reporting.