Logistics & Delivery Coordinator (UN and NGO Products)

Logistics & Delivery Coordinator

MMT Alliance – Global Procurement, Supply & Logistics Partner

📍 Remote → Nairobi, Kenya (Onsite)

Execute Global Deliveries That Win Contracts

MMT Alliance is building a high-performance procurement and supply operation delivering goods for UN, NGO, and Government contracts worldwide.

Backed by MMT Care (Australia), we are scaling rapidly with one objective:

Deliver efficiently, reliably, and on time — every time.

🎯 Role Overview

As Logistics & Delivery Coordinator, you will manage the end-to-end movement of goods across international supply chains. You will ensure all deliveries are planned, compliant, and executed seamlessly to meet contract and client requirements.

🧩 Key Responsibilities

• Plan and coordinate global shipments (air, sea, land)

• Manage freight forwarders, customs clearance, and delivery timelines

• Ensure compliance with international shipping regulations and documentation

• Align logistics plans with sourcing, pricing, and tender requirements

• Track shipments and proactively manage delays or risks

• Manage Incoterms, routing, and cost optimisation strategies

• Coordinate delivery to final destination, including complex or remote locations

• Maintain logistics records, tracking systems, and reporting

⚡ Performance Expectations

• Deliver shipments on time and within budget

• Maintain zero compliance or documentation errors

• Ensure smooth coordination across suppliers, logistics partners, and internal teams

🧠 Requirements

• Experience in logistics, supply chain, or freight coordination

• Strong understanding of international shipping, customs, and Incoterms

• Highly organised with strong problem-solving skills

• Ability to manage multiple shipments under pressure

• Experience with UN, NGO, or government logistics (advantage)

💰 Compensation & Growth

• Competitive salary + performance incentives

• Growth into Logistics Manager or Operations Lead roles

This role is critical — execution of delivery is what completes the contract.

Key Responsibilities – Logistics & Delivery Coordinator🔹 End-to-End Logistics Planning & Execution

• Plan, coordinate, and execute the movement of goods across international supply chains (air, sea, and land)

• Develop efficient logistics plans aligned with tender requirements and delivery timelines

• Ensure smooth coordination from supplier dispatch to final delivery destination

🔹 Shipment Coordination & Tracking

• Manage shipments from origin to destination, including scheduling, routing, and carrier selection

• Track shipments in real-time and proactively manage delays, disruptions, or risks

• Provide regular updates on shipment status to internal teams and stakeholders

🔹 Freight & Partner Management

• Liaise with freight forwarders, transport providers, and logistics partners

• Negotiate freight rates and delivery timelines to optimise cost and efficiency

• Build strong relationships with logistics partners to ensure reliable service

🔹 Customs, Compliance & Documentation

• Ensure full compliance with international shipping regulations and country-specific requirements

• Prepare and manage all shipping documentation, including:

• Commercial invoices
  
  
• Packing lists
  
  
• Bills of lading / airway bills
  
  

• Certificates of origin
  

  • Ensure accuracy and completeness of all documentation to avoid delays or penalties
  
  

🔹 Incoterms & Delivery Structuring

• Apply and manage appropriate Incoterms (e.g., FOB, CIF, DDP) based on contract requirements

• Align logistics strategy with pricing, sourcing, and contractual obligations

• Ensure clarity of responsibilities across suppliers, carriers, and clients

🔹 Cross-Functional Coordination

• Work closely with:

• Sourcing & Supplier Manager
  
  
• Pricing / Costing Analyst
  
  

• Tender / Bid Specialists
  

  
  • Ensure logistics plans are aligned with sourcing decisions, cost structures, and bid commitments
  

  • Support tender submissions by providing accurate delivery timelines and logistics feasibility
  
  

🔹 Risk Management & Problem Solving

• Identify potential risks such as delays, customs issues, or supply chain disruptions

• Develop contingency plans and alternative routing strategies

• Resolve logistics issues quickly to minimise impact on delivery timelines

🔹 Delivery to Final Destination

• Coordinate last-mile delivery, including complex or remote locations

• Ensure goods are delivered in line with contract requirements and client expectations

• Confirm successful delivery and completion of logistics obligations

🔹 Data Management & Reporting

• Maintain accurate logistics records, shipment tracking systems, and documentation

• Monitor logistics performance, including delivery timelines, costs, and efficiency

• Provide reports and insights to improve logistics operations

🔹 Continuous Improvement & Efficiency

• Identify opportunities to improve logistics processes, reduce costs, and increase efficiency

• Contribute to building scalable logistics systems to support high-volume tender execution

• Support the development of best practices in global supply chain operations