Procurement & Supply Chain Lead (Upstream Oil & Gas Project)

Key Responsibilities:

• Develop and implement procurement plans aligned with project requirements, budgets, operational priorities, and timelines.
  
• Consolidate procurement requirements from project and operational teams and establish sourcing priorities based on operational requirements and lead times.
  
• Manage end-to-end procurement processes from approved requisition through sourcing, evaluation, negotiation, purchase order, and delivery.
  
• Prepare and manage RFQs, tenders, and competitive bidding processes while ensuring transparent and properly documented procurement practices.
  
• Coordinate technical and commercial evaluations with relevant departments and negotiate pricing, payment terms, delivery schedules, and other commercial conditions.
  
• Identify, evaluate, qualify, and onboard suitable suppliers and service providers while maintaining an approved and compliant supplier database.
  
• Conduct supplier due diligence, capability assessments, and performance reviews, and address supplier performance issues where required.
  
• Develop and maintain strategic supplier relationships while identifying opportunities for local supplier participation and development.
  
• Coordinate procurement-related contracts, purchase orders, framework agreements, and service agreements in collaboration with Legal and Finance.
  
• Monitor supplier compliance with agreed commercial terms, contractual obligations, service levels, and project requirements.
  
• Track contract expiry dates and support timely renewals, while escalating material contractual, commercial, and supplier risks to the Project Manager.
  
• Forecast procurement requirements with project and operational teams and monitor critical procurement items and long-lead requirements.
  
• Track outstanding purchase orders and expected delivery dates and coordinate closely with Logistics, Inventory, and Warehouse functions to ensure timely receipt of procured goods.
  
• Identify potential supply disruptions and recommend mitigation measures to maintain project continuity.
  
• Ensure procurement activities comply with company policies, procedures, approval limits, applicable Kenyan regulatory requirements, local content requirements, and ethical procurement standards.
  
• Maintain complete procurement records, documentation, and audit trails to support internal and external audits and regulatory requirements.
  
• Monitor procurement spend against approved budgets and identify cost-saving and cost-avoidance opportunities without compromising quality, operational requirements, or HSE standards.
  
• Monitor supplier pricing and relevant market trends and prepare regular procurement reports covering spend, savings, outstanding orders, supplier performance, and procurement risks.
  
• Ensure accurate recording of procurement transactions in ERP and procurement systems and maintain appropriate procurement trackers and databases.
  
• Develop and maintain procurement SOPs and working procedures and identify opportunities to improve procurement controls, turnaround times, efficiency, and cost effectiveness.
  
• Monitor procurement KPIs, including cost, lead time, supplier performance, compliance, and process efficiency.
  
• Work closely with Finance, HSE, Operations, Logistics, Facilities, Legal, Inventory, Warehouse, and Project Management teams to ensure effective procurement and supply chain coordination.
  
• Lead, mentor, and develop Procurement Officers, Logistics Coordinators, Warehouse Supervisors, and other assigned procurement and supply chain personnel while promoting accountability, integrity, compliance, and continuous improvement.
  

Required Qualifications:

• Bachelor’s degree in Supply Chain Management, Procurement, Logistics, Business Administration, or a related field. A Master’s degree is an added advantage.
  
• Professional certification such as CIPS, CPSP, CPP, or an equivalent procurement or supply chain qualification is preferred.
  
• Additional training in contract management, oil & gas procurement, supply chain management, or related disciplines is an advantage.
  
• Minimum 6–10 years’ progressive experience in procurement and supply chain management.
  
• Demonstrated experience managing end-to-end procurement processes, including sourcing, tendering, supplier evaluation, negotiation, purchasing, and delivery.
  
• Proven experience in supplier evaluation, contract management, commercial negotiation, procurement planning, and cost control.
  
• Experience in oil & gas, mining, construction, industrial operations, waste management, or similar environments is preferred.
  
• Experience supporting procurement for a new project or operational set-up is an advantage.
  
• Experience managing procurement spend, supplier performance, and procurement-related risks.
  
• Practical experience using ERP systems, procurement platforms, Microsoft Office, and procurement reporting tools.
  
• Strong understanding of procurement controls, governance, documentation requirements, and applicable Kenyan regulatory and local content requirements.
  
• Excellent commercial awareness, negotiation, analytical, stakeholder management, planning, and problem-solving skills.
  
• Demonstrated ability to work effectively in a fast-paced and developing project environment while maintaining high standards of compliance, integrity, HSE, and operational performance