Team Coordinator- Kisumu

Qualifications & Experience

• Bachelor’s degree in public health, Business Administration, Project Management, or a related field
  
• Minimum of 3–5 years’ experience in program coordination, project management, or operations
  
• Experience working in multi-stakeholder or matrixed environments
  
• Experience supporting donor-funded or development programs is an added advantage
  

Program Coordination & Liaison

• Serve as the primary coordination point between SPMs, Program Excellence Officers, and program teams
  
• Ensure alignment of workplans across all implementation counties to enhance efficiency, innovation, and impact
  
• Facilitate communication, follow-ups, and tracking of action points across teams
  
• Act as the program liaison with MEL, Finance, Grants, Operations, and other departments
  

Planning & Execution Support

• Support development and alignment of program workplans, timelines, and activity schedules
  
• Track progress against deliverables and proactively flag risks, delays, and bottlenecks
  
• Support identification, management, and escalation of operational risks affecting program delivery
  
• Facilitate planning of staff travel, leave schedules, and team movements
  

Meetings & Program Reviews

• Plan, schedule, and coordinate monthly, quarterly, and ad hoc program review meetings
  
• Prepare and manage meeting agendas, materials, and logistics
  
• Compile inputs, document discussions, and share minutes and action points with stakeholders
  
• Support organization of workshops, seminars, and program events
  

Performance Tracking & Reporting

• Maintain trackers for key deliverables, milestones, KPIs, and program activities
  
• Consolidate updates from SPMs and Senior Managers into structured reports
  
• Support preparation of internal and donor reports
  
• Ensure timely, accurate, and consistent reporting across teams
  

Administrative & Operational Support

• Coordinate logistics for field activities, meetings, and program engagements
  
• Maintain organized records of onboarding materials, training decks, trackers, and proposals
  
• Support budget tracking and monitoring of expenditure/disbursements for program activities
  
• Ensure proper documentation, filing, and record-keeping
  
• Coordination of interdepartmental dependencies
  
• Escalation management
  

Knowledge Management & Standardization

• Ensure program documentation and learning are captured and shared across implementation counties
  
• Maintain centralized repositories for program tools, reports, and resources
  
• Promote implementation of organizational policies, processes, and standards across counties
  
• Support internal communication by sharing updates, briefs, and learning insights
  

Continuous Improvement

• Identify coordination and operational inefficiencies and propose practical solutions
  
• Support strengthening of program management systems, tools, and processes
  
• Contribute to improving collaboration, accountability, and program delivery standards