Qualifications and Experience:

• HND or Bachelors degree in Accounting or relevant degree.
  
• At least one year in a Finance/Accounts Officer position.
  
• Working knowledge of accounting software.
  

Desirable:

• Experience of working in a smaller remote field office as the lead finance person.
  
• Knowledge of NGO sector.
  
• Part qualified member of an accounting professional body.
  

• Receives all invoices from suppliers and prepares the Invoice authorisation forms.
  
• Reviews and post all invoices onto the purchase ledger, ensuring the accuracy of codes, complete support documentation and necessary approval from the authorised personnel as per the authorised signatory list (ASL).
  

• Prepare monthly reports to the state coordinator as set on monthly finance timetable which comprises the following:
  

  • Bank reconciliation statement including copy of bank statement
    
  • Aged list of outstanding Advances and Other ledger balances
    
  • Fixed asset register update and Spot Check reports
    
  • Authorised Petty Cash Count Certificate and reconciliations
    
  • Monthly timesheet update
    
  • End of Month Checklist
    
• Advise the state coordinator and Financial Accountant on any concerns on financial matters and share suggested solutions.
  

Payment processing (30%):

• Prepare all payments either cash, cheque or bank transfers and obtains approval from the authorised personnel.
  
• Scrutinise all payment requests, including advances for travel and activities that these are in accordance with Malaria Consortium policies and procedures.
  
• Issue all travel and activity advances to staff and consultants.
  
• Check all advances are settled with the set timeframes as per the finance policy, bringing any late settlements or concerns to the attention of the state coordinator.
  
• Post payments onto PS Financials ensuring accuracy and timeliness.
  

Petty Cash (10%):

• Keep the petty cash impress system and records, making payments as approved by the authorised personnel.
  
• Take collections and issue proper receipts, making the deposit of all cash collections in a timely manner.
  
• Count Petty Cash at least on a monthly basis with the supply chain / Admin Officer.
  
• Post all petty cash invoices and vouchers into the general ledger with accurate codes and on a timely basis.