Administrative Officer

Basic Qualifications

• Higher National Diploma or bachelor’s degree in business administration or any other relevant field.
  
• Minimum of 3-5 years’ work experience in administrative support functions, with increasing responsibility.
  

• Coordinate and report on activities and required resources to ensure cost efficient and quality service delivery from administrative support functions.
  
• Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations.
  
• Engage with relevant external stakeholders (government officials, landlords, service providers, etc.) on assigned administrative matters and help ensure required authorizations and documents are up to date.
  
• Coordinate the provision of travel and logistics support and services to staff and visitors.
  
• Coordinate event planning activities, trainings and workshops.
  
• Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.
  
• Prepare and share utility reports (e.g. monthly generator usage report, office space allocation reports, etc.)
  
• Ensure regular update of Assets and inventory for the office.
  
• Support Internet of Things (IOT) initiatives in the office through guidance of the Senior Administrative Manager
  
• Support Climate action initiatives in the office through guidance of Senior Admin Manager