Executive Assistant (Female)

• Bachelor’s Degree in Business Administration, Communications and/or equivalent training and work experience
• Minimum of 2 years’ experience in administrative position with similar responsibilities supporting Executives
• Advanced proficiency in MS Office suites
• Must be a results-oriented professional with verbal/written communication skills using diplomacy and discretion as well as customer service skills
• Strong leadership, organizational, communication, and time management skills
• Analytic and Reporting skills
• Ability to work in fast-paced, high-volume, team environment
• Flexible hours as dictated by the needs of the business

• Bachelor’s Degree in Business Administration, Communications and/or equivalent training and work experience
• Minimum of 2 years’ experience in administrative position with similar responsibilities supporting Executives
• Advanced proficiency in MS Office suites
• Must be a results-oriented professional with verbal/written communication skills using diplomacy and discretion as well as customer service skills
• Strong leadership, organizational, communication, and time management skills
• Analytic and Reporting skills
• Ability to work in fast-paced, high-volume, team environment
• Flexible hours as dictated by the needs of the business

Overview

• The Executive Administrative Assistant will provide high-level administrative support to the Managing Director
• This position manages executive schedules, communications, and meetings. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities while using a high level of confidentiality and discretion.

Duties

• Manage daily calendars, including scheduling meetings, appointments, and special events.
• Responsible for making and maintaining all travel arrangements. This includes flights, accommodations, transportation, and other logistics.
• Act as liaison between the executive and other members of the organization, as well as external contacts. This includes answering emails, calls, and drafting correspondence.
• Provide clerical assistance, assistance with project activities, and administrative support.
• Oversee and coordinate special projects and initiatives as assigned by leader, including arranging facilities and equipment, tracking progress, managing timelines, and communicating updates.
• Extensive interaction with suppliers and partners required in connection with meeting and event planning.
• Maintains records and files, including highly confidential files and documents.
• Works as the lead in providing guidance to other administrative personnel to accomplish organizational goals.
• Other duties, as assigned by the jobholder’s supervisor, may also be required.