Executive Assistant to the RCFO

Key Duties and Responsibilities

1. Executive Office Management

• Manage the RCFO's calendar, appointments, meetings, and travel schedules.
  
• Coordinate and prioritize appointments to ensure effective utilization of the RCFO's time.
  
• Screen incoming calls, correspondence, invitations, and meeting requests.
  
• Prepare daily schedules and briefing notes for the RCFO.
  
• Organize logistics for executive meetings, workshops, and strategic planning sessions.
  
• Ensure the RCFO is adequately prepared for meetings through provision of relevant documentation and background information.
  

2. Correspondence and Communication Management

• Draft and review professional correspondence, emails, reports, presentations, and memoranda for the RCFO.
  
• Handle confidential communications and sensitive information with the highest level of discretion.
  
• Act as the primary liaison between the RCFO and:
  
• Group CFO Office
  
• Finance Leadership Team
  
• Plant CFOs
  
• Functional Heads
  
• External Auditors
  
• Regulatory Authorities
  
• Financial Institutions
  
• Consultants and External Stakeholders
  
• Follow up on communications and ensure timely responses.
  

3. Meeting Coordination and Governance

• Coordinate Finance Leadership meetings, Management meetings, Budget Review meetings, and Board-related finance activities.
  
• Prepare agendas, meeting materials, presentations, and discussion papers.
  
• Attend meetings as required and record accurate minutes.
  
• Maintain action trackers and monitor implementation of decisions.
  
• Follow up with responsible managers to ensure timely completion of agreed actions.
  
• Maintain a repository of meeting minutes and resolutions.
  

4. Reporting and Executive Support

• Assist in the preparation of:
  
• Monthly Finance Performance Reports
  
• Budget Review Reports
  
• Quarterly Business Reviews
  
• Financial Presentations
  
• Board Papers
  
• Executive Committee Reports
  
• Strategy and Performance Dashboards
  
• Consolidate information from various Finance units for executive review.
  
• Support the RCFO in tracking key financial and operational KPIs.
  

5. Project Coordination and Follow-Up

• Coordinate strategic initiatives and special projects assigned by the RCFO.
  
• Monitor project timelines and deliverables across finance departments.
  
• Follow up on assignments issued by the RCFO to ensure closure.
  
• Escalate delays or bottlenecks to the RCFO where necessary.
  
• Maintain project status reports and executive dashboards.
  

6. Stakeholder Management

• Build and maintain effective working relationships with stakeholders across Dangote Cement operations.
  
• Facilitate communication between Head Office Finance and plant finance teams.
  
• Coordinate interactions with:
  
• Internal Audit
  
• Treasury
  
• Accounts Payable
  
• Accounts Receivable
  
• Tax
  
• Procurement
  
• Human Assets Management
  
• External Regulators
  
• Ensure professionalism in all engagements representing the RCFO’s office.
  

7. Travel and Event Management

• Coordinate domestic and international travel arrangements for the RCFO.
  
• Manage travel itineraries, accommodation, transportation, and visa requirements where necessary.
  
• Prepare travel packs, briefing notes, and meeting schedules.
  
• Process travel expense documentation and reimbursement requests.
  

8. Document and Records Management

• Maintain secure filing systems for executive records.
  
• Ensure proper archiving of finance reports, approvals, correspondence, and strategic documents.
  
• Manage electronic and physical records in compliance with company policies.
  
• Maintain confidentiality of all executive and finance documents.
  

9. Administrative and Operational Support

• Coordinate office activities within the RCFO Office.
  
• Track executive approvals and ensure timely routing of documents.
  
• Monitor departmental correspondence and workflow.
  
• Support budget administration for the RCFO Office.
  
• Coordinate procurement and administrative requests for the office.
  

10. Confidentiality and Information Security

• Handle highly confidential financial, business, and personnel information.
  
• Ensure compliance with Dangote Cement policies regarding information security and data protection.
  
• Maintain strict confidentiality regarding strategic decisions, financial results, acquisitions, restructuring initiatives, and executive communications.
  

Key Performance Indicators (KPIs)

Performance may be measured against:

• Executive calendar effectiveness.
  
• Timeliness of meeting preparation.
  
• Quality and accuracy of reports.
  
• Closure rate of RCFO action items.
  
• Stakeholder satisfaction.
  
• Timeliness of correspondence management.
  
• Accuracy of meeting minutes.
  
• Timely follow-up and escalation of critical issues.
  
• Compliance with confidentiality requirements.
  
• Effectiveness of document management processes.
  

Educational Qualifications

Minimum Requirement

• Bachelor's Degree or HND in:
  
• Accounting
  
• Business Administration
  
• Economics
  
• Finance
  
• Management Sciences
  
• Information Technology
  
• Related Discipline
  

Experience Requirements

• Minimum of 5 to 8 years relevant experience in Executive Assistance, Corporate Administration, or Finance Administration.
  
• Prior experience supporting C-suite executives is highly desirable.
  
• Experience within a finance, banking, manufacturing, or multinational environment is an added advantage.
  
• Exposure to Board, Executive Committee, or senior management support activities.
  

Technical Competencies

• Advanced Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
  
• Strong PowerPoint presentation development skills.
  
• Calendar and meeting management.
  
• Business writing and report preparation.
  
• Records and document management.
  
• SAP ERP knowledge.
  
• Budget and financial reporting awareness.
  
• Data management and analysis.
  
• Project coordination.
  

Behavioural Competencies

• Integrity and confidentiality.
  
• Professionalism and executive presence.
  
• Strong organizational ability.
  
• Excellent communication skills.
  
• Attention to detail.
  
• Time management.
  
• Proactive problem-solving.
  
• Relationship management.
  
• Ability to work under pressure.
  
• Sound judgment and discretion.
  
• Adaptability and resilience.
  

Authority Level

The Executive Assistant shall have authority to:

• Coordinate executive schedules on behalf of the RCFO.
  
• Request information and updates from Finance departments on behalf of the RCFO.
  
• Follow up on approved management actions and deliverables.
  
• Escalate overdue actions to the RCFO.
  
• Coordinate executive meetings and finance leadership engagements.