Facilities and Admin Manager - Port Harcourt

Requirements

• Bachelor’s degree in Facilities Management, Estate Management, Engineering, Business Administration, or a related field.
  
• Minimum of 6 years’ experience in facilities, administration, or office operations, including hands-on experience managing office setups or fit-outs.
  
• Proven experience coordinating contractors and delivering infrastructure projects across multiple locations.
  

Regional leadership & oversight

• Act as the regional lead for all facilities and administrative matters across covered locations.
  
• Provide direction, coordination, and on-ground oversight for facilities and admin staff or service providers within the region.
  
• Serve as the primary escalation point for facilities and office-related issues within the region.
  

Facilities Operations

• Oversee routine maintenance, repairs, and inspections across all regional locations.
  
• Ensure offices, utilities, equipment, and common areas are fully operational at all times.
  
• Maintain asset registers, maintenance schedules, and facilities documentation for the region.
  

Office Set up & Infrastructure Delivery

• Manage office space sourcing, space planning, and optimizing workspace utilization for designated locations.
  
• Lead the planning and execution of all office setups, fit-outs, refurbishments, and relocations within the assigned region.
  
• Coordinate contractors, consultants, vendors, and internal stakeholders to deliver projects on time, within scope and budget.
  

Administration & Office Support

• Oversee day-to-day administrative services including office supplies, logistics, and general office services.
  
• Ensure a professional, functional, and employee-friendly office environment across the region.
  
• Coordinate security & office support services in line with Group standards.
  

Vendor & Contractor Management

• Manage regional relationships with landlords, contractors, and service providers.
  
• Monitor vendor performance against SLAs and quality expectations.
  
• Validate service delivery and support invoice verification prior to submission.
  

Health, Safety & Compliance

• Ensure compliance with health, safety, fire, and regulatory requirements across all locations.
  
• Conduct safety inspections and ensure issues are addressed promptly.
  
• Support incident reporting and corrective action implementation.
  

Reporting & Stakeholder Management

• Provide regular reports on facilities operations, office setup projects, risks, and costs within the region.
  
• Partner with HR, IT, Finance, and business leaders to support expansion and operational needs.
  
• Escalate high-risk, high-cost, or strategic issues to the Head, Facilities & Administration.
  

Fleet Management

• Oversee the company’s fleet of vehicles across designated locations, ensuring timely servicing, maintenance, and repairs.
  
• Implement vehicle safety policies, including accident reporting procedures and emergency response.
  
• Coordinate vehicle allocation, scheduling, and usage tracking.