Facilities Officer

• Bachelor’s degree in Engineering, Architecture, Estate Management, or a related field.

• Knowledge of HSE standards and compliance regulations in a healthcare environment.
  
• Proficiency in using facility management software and tools.
• Familiarity with energy management and sustainability practices. Membership in relevant professional organizations.

• 3 years of experience in facility management, preferably in a healthcare or high-standard operational setting.
  
• Proven experience in managing vendors and contractors.
• Demonstrated ability to oversee complex maintenance and infrastructure projects.

Infrastructure Maintenance and Management

• Conduct regular inspections and ensure the proper maintenance of all physical infrastructure, including patient care areas, diagnostic centers, and specialized medical units such as cardiovascular, oncology, and hematology departments.
• Coordinate repairs and renovations to ensure the uninterrupted operation of critical healthcare services, with minimal disruption to patient care.
• Maintain an accurate asset register for medical and non-medical infrastructure, ensuring timely updates and adherence to operational guidelines.
• Ensure that all medical and diagnostic facility systems, including power supply and climate control systems, are operational and compliant with industry standards.
• Oversee and implement preventive maintenance schedules for specialized medical equipment and building infrastructure.

Health, Safety, and Environment (HSE) Compliance

• Ensure strict adherence to HSE regulations, with a focus on maintaining sterile and hazard-free environments in critical healthcare areas.
• Conduct routine risk assessments and audits in all specialized units, including oncology and hematology laboratories, to identify and address potential safety issues.
• Develop and implement emergency response plans tailored to the healthcare environment, including evacuation procedures for operating rooms and intensive care units.
• Oversee the safe disposal of hazardous medical waste, ensuring compliance with environmental and regulatory standards.
• Train facility staff on safety procedures specific to high-risk healthcare areas, such as radiology and surgical suites.

Utilities and Energy Management

• Monitor and manage utilities critical to healthcare operations, such as water supply for dialysis units, uninterrupted power for operating rooms, and HVAC systems for infection control.
• Ensure operational readiness of backup power systems, such as generators and UPS, to maintain life-critical services during outages.
• Implement energy-saving initiatives while maintaining the operational requirements of specialized medical equipment.
• Coordinate with utility providers to address issues and ensure continuous supply to critical healthcare areas.
• Maintain detailed records of utility performance and provide insights for operational improvements.

Vendor and Contract Management

• Liaise with vendors and service providers for the supply and maintenance of medical and non-medical equipment, ensuring quality and compliance with healthcare standards.
• Negotiate and manage contracts for specialized services, such as biomedical equipment maintenance, ensuring timely delivery of services.
• Conduct performance reviews of vendors servicing critical areas, such as diagnostic imaging or oncology units, to ensure adherence to SLAs.
• Maintain a robust database of approved vendors for specialized healthcare operations.
• Resolve vendor disputes promptly to prevent disruption in the delivery of essential healthcare services.

Operational Efficiency and Reporting

• Liaise with vendors and service providers for the supply and maintenance of medical and non-medical equipment, ensuring quality and compliance with healthcare standards.
• Negotiate and manage contracts for specialized services, such as biomedical equipment maintenance, ensuring timely delivery of services.
• Conduct performance reviews of vendors servicing critical areas, such as diagnostic imaging or oncology units, to ensure adherence to SLAs.
• Maintain a robust database of approved vendors for specialized healthcare operations.
• Resolve vendor disputes promptly to prevent disruption in the delivery of essential healthcare services.