Finance and Admin Officer, Epidemic Preparedness and Response (EPR), STRIDES

Required Qualifications and Experience

• Bachelor’s degree or higher in accounting or business-related field.
  
• Minimum of five years in an administrative and financial management position in an international organization, US Government contract experience preferred.
  
• Experience in developing, monitoring, and reporting on complex budgets.
  
• Thorough knowledge of applicable US Government rules and regulations.
  
• Proficiency in MS Office applications including word and excel, hands on work experience with QuickBooks-Multi currency and payroll processing.
  
• Experience in managing project funds, preparation of bank reconciliations, financial statements, and financial reporting and data analysis, auditing, and taxation.
  

• Monitor budgets and keep project management updated about spending against project budgets.
  
• Assist in ensuring monthly approval of payroll; monitor funds balances and conduct bank account reconciliations.
  
• Ensure compliance with all OIPH, PATH, and donor policies, practices, and regulations; advise project staff on donor requirements.
  
• Analyze project expenses, including partner financial reports, on a monthly and quarterly basis.
  
• Prepare monthly financial projections, forecasts and cash requests.
  
• Coordinate input for the annual work plan and budgeting process with the project team.
  
• Support procurement of in-country commodities and other project equipment as needed, in collaboration with the STRIDES project team and OIPH staff.
  
• Support project team to identify and ensure that necessary approvals are secured.
  
• Process and review payment vouchers for advance requests. Track outstanding advances and follow up to ensure all are cleared on timely basis and in line with PATH’s financial policies.
  
• Respond on a timely basis to all suppliers’ inquiries, reconcile all the suppliers’ statements with PATH’s records and update the Director of Finance and Administration on any discrepancies.
  
• Respond to staff inquiries on a timely basis on any financial issues.
  
• Carry out monthly Bank Reconciliations.
  
• Process and review payment vouchers for supplier’s payments, posting transactions in Business World.
  
• Support follow up on receipts from service providers for VAT reports to the US Government as needed. Ensure that Foreign Tax reports are accurate and submitted on time.
  
• Support internal and external audits including monitoring completion of corrective action.
  
• Support property and asset management including IT, equipment, transportation and insurance.
  
• Support procurement processes in Business World and follow up to ensure that they are delivered on time with required specs.
  
• Plan for all logistics required for training/Workshops.