Finance Assistant

Qualifications and Experience:

Essential:

• Bachelor’s degree or Higher National Diploma in Accounting, Finance, Business Admin, or Social Sciences.
  
• Minimum of 1 year post graduation experience in a finance team, with at least 6 months in Finance or Accounts support role.
  

Desirable:

• Experience working with an INGO is an added advantage.
  
• Good working knowledge of Microsoft Excel and other software skills.
  

Finance work (50%):

• Review all transactions and ensure completeness of documentation and approvals.
  
• Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in attendance sheet tally with Database and Schedules.
  
• Prepare payment vouchers, ensure correctness of cost classification and coding
  
• Receive payment advice and attached relevant documents to file
  
• Preparing Payment schedule of all meetings, workshop and training participants and consultants
  

Suppliers Invoice (15%):

• Track all suppliers & vendors invoices received by Finance Officers.
  
• Prepare all invoice payments and obtain approval from the authorised personnel.
  

Operations related work (30%):

• In charge of scanning, filling and archiving all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
  
• Ensure Finance Documents (PVs) are arranged as per Malaria Consortium Finance Manual filing requirement.
  
• Keep track of all payment documents to ensure they are sent/ received to/in Country Office.
  

Perform other duties as required by Finance Officer, Accountant and Finance Manager. This will include but not limited to (5%):

• Support audit by making documents available.
  
• Support in Asset spot check and physical verification.